Company Secretary

Job Title: Company Secretary – Compliance & SEBI Regulations

Experience: 2+ Years

Location: Ahmedabad

Work Mode: Work From Office (WFO)

Qualification: CS (Company Secretary) – Mandatory

Job Summary

We are looking for a qualified and experienced Company Secretary to manage the organization's corporate governance and statutory compliance functions, with a key focus on SEBI regulations, Board liaising, and regulatory filings.The ideal candidate will have strong expertise in corporate law, SEBI LODR, and the Companies Act, 2013, with the ability to ensure timely and accurate compliance with all applicable statutory and regulatory obligations.

Key Responsibilities

• Manage all secretarial functions, including arranging, scheduling, and coordinating Board and Committee meetings, preparing agendas and resolutions, drafting minutes, and ensuring timely statutory filings.
• Coordinate end-to-end Board and Committee meetings, including documentation preparation, minute-taking, and post-meeting follow-ups.
• Support the Board of Directors and senior management in ensuring compliance with the Companies Act, 2013, SEBI regulations, and other applicable corporate laws.
• Prepare and file statutory returns with the Ministry of Corporate Affairs (MCA), including annual returns, financial statements, DIR-12, MGT-7, and other prescribed filings through the MCA portal.
• Manage compliance with SEBI regulations, including SEBI LODR, Insider Trading Regulations, and Takeover Code requirements.
• Coordinate statutory and secretarial audits, including managing internal controls, auditor responses, and timely closure of audit observations.
• Liaise with regulatory authorities, including ROC, SEBI, and Stock Exchanges, for statutory submissions, clarifications, and inspections.
• Oversee the maintenance of statutory registers and corporate records, including registers of members, directors, charges, shareholding structures, and compliance logs.
• Manage share-related processes, including share transfers, dividend disbursement, and other corporate actions, ensuring timely regulatory compliance.
• Develop and implement internal compliance checklists and frameworks in alignment with applicable laws and company policies.
• Draft and review policies, reports, and regulatory disclosures required under applicable regulatory frameworks, Board governance standards, and stock exchange requirements.
• Conduct governance-related training and awareness programs, including ethics, anti-corruption, and CPD (Continuing Professional Development).
• Coordinate with legal counsel, auditors, and external stakeholders during legal matters, regulatory inspections, and corporate due diligence exercises.

Requirements

• Qualified Company Secretary (CS) with mandatory ICSI membership.
• Minimum 2+ years of post-qualification experience in a listed company or compliance-focused firm.
• Strong knowledge of SEBI regulations, Companies Act, SEBI LODR, and Corporate Governance norms.
• Excellent written and verbal communication skills.
• High level of attention to detail, integrity, and confidentiality.
• Ability to effectively manage sensitive information and multiple statutory compliance requirements.