Company Secretary

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Job Description

Job Title

Company Secretary

Department

Secretarial & Compliance

Job Location

Gurugram

Role Overview

We are seeking a qualified Company Secretary with 5–7 years of post-qualification experience to support corporate governance, regulatory compliance, and secretarial functions, particularly for a listed entity environment.

Key Responsibilities

• Listing Compliance & SEBI Filings
• Prepare and file periodic and event-based disclosures with stock exchanges (e.g., outcome of Board meetings, quarterly/annual results, shareholding pattern, corporate governance reports)
• Ensure timely compliance with all listing obligations and disclosure requirements
• Prepare responses to stock exchanges for clarifications and submissions, if any
• Board & Committee Management
• Prepare notices, agendas, and notes for Board and Committee meetings
• Draft minutes and ensure proper recording of proceedings and action points
• Track action items and follow up with internal stakeholders for closure
• Assist in annual calendar planning for Board and Committee meetings
• Statutory Compliance (Companies Act, 2013)
• Prepare and file e-forms with MCA (e.g., DIR, MGT, AOC forms)
• Maintain statutory registers, minutes books, and corporate records
• Support conduct of Annual General Meetings and Extraordinary General Meetings
• Draft resolutions, notices, and explanatory statements
• Having worked on matters such as RPT, ESOP, Dividend disbursement, IEPF, Reg. 30 of SEBI LODR
• Corporate Governance & Policies
• Assist in implementation and monitoring of corporate governance frameworks
• Update and maintain policies (e.g., Code of Conduct, Insider Trading Code, Archival Policy)
• Website upkeep with respect to disclosures, announcements as per applicable laws
• Support compliance certifications and corporate governance reporting
• Insider Trading & Compliance Monitoring
• Administer compliance under Insider Trading regulations, including maintenance of structured digital database
• Monitor trading window closures and disclosures from designated persons
• Ensure timely filings of PIT-related disclosures
• Regulatory Liaison & Audit Support
• Coordinate with regulators such as stock exchanges, depositories, RTA and other authorities
• Support secretarial audits, internal audits, and regulatory inspections
• Prepare and provide data/documents required by auditors and regulators
• Corporate Actions & Secretarial Support
• Assist in execution of corporate actions (e.g., dividend, bonus, rights issue, ESOP etc.)
• Coordinate with RTA, depositories, and intermediaries
• Support due diligence processes and documentation
• Compliance Tracking & Advisory
• Monitor changes in applicable laws and regulations and assess impact
• Maintain compliance trackers and ensure timely closure of compliance requirements
• Provide basic advisory support to internal teams on compliance matters
  
  

Qualifications & Experience

• Qualified Company Secretary (Member of ICSI)
• 5–7 years of post-qualification experience, with a top 750 listed company
  
  

Key Skills

• Strong drafting and interpretation skills for legal/regulatory documents
• High attention to detail and strong documentation skills
• Basic understanding of financial data and acumen to read and analyse the same
• Ability to manage multiple deadlines and stakeholders
• Proactive and solution-oriented approach
  
  

Preferred

• Hands-on experience with listing compliances and SEBI regulations
• Familiarity with filing systems/ portals such as SCORES, ODR, NSDL/CDSL, NEAPS, BSE etc.
• Prior experience of working on BRSR
• CA/CMA/MBA full-time would be an added advantage
  
  

Apply here

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