Company Secretary

Job Title: Company Secretary (CS)

Experience: 0 - 1 year

Location: Corporate Office, Chandigarh

Industry: Pharmaceutical / Manufacturing

Employment Type: Full Time, Permanent

Job Description:

We are hiring a Company Secretary (CS) or a candidate with a Legal background for our corporate office at Chandigarh. The role will handle core CS/secretarial compliance work along with maintaining and organizing all legal and corporate documentation and data records for the company. Candidates from a Legal background will be preferred for this documentation and data-maintenance responsibility.

Key Responsibilities:

• Assist in convening and conducting Board, Committee and General Meetings notices, agendas, minutes.
• Support filing of statutory forms and returns with ROC/MCA and other regulatory authorities.
• Maintain statutory registers, records and documentation as per the Companies Act.
• Maintain and organize all legal documents, contracts, agreements, licenses and compliance records in a centralized, easily retrievable manner.
• Keep an updated repository/database of all legal and corporate data, ensuring accuracy, confidentiality and timely renewal tracking (licenses, agreements, registrations, etc.).
• Assist in drafting, vetting and documentation of agreements, resolutions and legal correspondence.
• Coordinate with internal departments, external legal counsel, and consultants/auditors for documentation and compliance needs.
• Support compliance with SEBI, FEMA and other applicable corporate/legal requirements as relevant.
• Track regulatory and legal updates impacting company documentation and compliance.

Desired Candidate Profile:

• Qualified Company Secretary (ACS), OR a candidate with a Legal (LLB) background with interest/exposure to CS/secretarial functions.
• Candidates from a Legal background will be preferred, given the documentation and legal data maintenance focus of this role.
• Working knowledge of the Companies Act, 2013 and basic corporate/legal compliance processes.
• Strong organizational skills — comfortable maintaining structured legal/document records and databases.
• Good drafting, documentation and attention-to-detail skills.
• Trustworthy with confidential legal and corporate information.
• Good communication and coordination skills.