Company Secretary

Job Description: Company Secretary

Position: Company Secretary

Department: Legal & Secretarial / Compliance

Experience: 3-5 Years

Location: Noida

Employment Type: Full-Time

Reporting To: Managing Director / Board of Directors

Role Summary

Responsible for ensuring the company's compliance with statutory and regulatory requirements under the Companies Act and related laws, managing Board/shareholder processes

Key Responsibilities

• Ensure compliance with the Companies Act and other applicable corporate laws
• Organize and manage Board Meetings, Committee Meetings, and General Meetings (AGM/EGM) including notices, agendas, and minutes
• Maintain statutory registers, records, and files as required under law
• File necessary forms and returns with the Registrar of Companies (ROC), MCA, and other regulatory bodies within due dates
• Advise the management on corporate governance matters and compliance risks
• Liaise with auditors, legal advisors, regulators, and other external stakeholders
• Handle share transfer, allotment, and other shareholder-related matters
• Ensure proper maintenance and filing of company documents, contracts, and agreements
• Support due diligence, audits, and any regulatory inspections
• Help with Company closure and or other related matters

Required Skills & Qualifications

• Qualified Company Secretary (ACS/FCS), member of ICSI
• 3–5 years of relevant post-qualification experience
• Strong knowledge of Companies Act
• Proficiency in MCA filings and compliance software/tools
• Excellent drafting, communication, and organizational skills
• High attention to detail and ability to work independently on compliance deadlines