Company Secretary

Job Role

To provide effective secretarial, compliance and governance support to the Company Secretary and management, ensuring timely and accurate compliance with applicable corporate laws, SEBI, Stock Exchange and ROC requirements.

Key Responsibilities

1. Board, Committee & General Meetings Support

• Provide end-to-end secretarial support for Board Meetings, Committee Meetings, AGM and EGM.
• Prepare notices, agendas, agenda notes, resolutions and minutes.
• Maintain proper meeting records and minutes.
• Track and follow up on action points arising from Board and Committee meetings.
• Coordinate with Directors, senior management and internal stakeholders for meeting requirements.

2. SEBI, Stock Exchange & ROC Compliance Support

• Assist in timely and accurate regulatory filings and disclosures with ROC, SEBI and Stock Exchanges.
• Support quarterly and annual compliance requirements, including shareholding pattern, corporate governance reports, certifications and disclosures.
• Coordinate with Stock Exchanges, ROC, RTA, auditors and internal stakeholders for statutory compliances.
• Maintain compliance calendars and ensure timely submission of required documents.

3. Share Capital & Shareholder-Related Matters

• Handle/support share-related matters of a Limited/Listed Company.
• Coordinate with RTA for transfer/transmission of shares, dematerialisation/rematerialisation, duplicate share certificates, investor queries and other shareholder-related matters.
• Assist in maintaining records related to share capital, shareholders and securities.
• Support quarterly capital reconciliation and related documentation.
• Coordinate on corporate actions, rights issues and other share-related matters as required.

4. Secretarial Records, Documentation & Governance

• Maintain statutory registers, records, minutes books and other corporate documents.
• Ensure proper maintenance and retrieval of documents for audits, inspections and regulatory requirements.
• Support corporate governance-related activities and documentation.
• Coordinate with IT/internal teams for statutory and corporate governance-related website updates.

5. Legal Drafting & Stakeholder Support

• Assist in drafting notices, agenda papers, minutes, resolutions and statutory documents.
• Support the Company Secretary in responding to queries from internal teams, auditors, RTA, regulators and other stakeholders.
• Assist in handling regulatory clarifications, escalations and compliance-related matters.
• Ensure accuracy of information and documentation to minimize rework and compliance errors.

Candidate Profile

• Qualified Company Secretary (CS) with minimum 2 years of relevant experience.
• Candidate should have hands-on experience working with a Limited/Listed Company..
• Working knowledge of SEBI, Stock Exchange and ROC compliances.
• Experience in Board Meetings, Committee Meetings, AGM/EGM documentation and minutes preparation.
• Good understanding of corporate governance and statutory records.
• Strong drafting, documentation and communication skills.
• Good working knowledge of MS Office.
• Ability to coordinate effectively with senior management, Directors, RTA, auditors and regulatory authorities.