Company Secretary

We are looking for an experienced Company Secretary with 5+ years of relevant experience, preferably from the EV, automotive, mobility, infrastructure, or manufacturing sector. The role will be responsible for ensuring corporate governance, statutory compliance, regulatory filings, board processes, and secretarial matters across the organisation and its group entities.

Role & responsibilities

• Ensure compliance with the Companies Act, 2013 and applicable rules and regulations.
• Manage and coordinate Board Meetings, Committee Meetings, and General Meetings, including preparation of agendas, notices, minutes, and related documentation.
• Maintain statutory registers, records, and corporate documentation.
• Prepare and file statutory forms and returns with the ROC/MCA within prescribed timelines.
• Ensure proper documentation and implementation of Board and shareholder resolutions.
• Guide management and the Board on corporate governance and secretarial matters.
• Handle secretarial compliance for multiple group entities/subsidiaries.
• Manage incorporation, restructuring, changes in directors/KMP, shareholding changes, and other corporate actions.
• Maintain records of share capital, transfers, allotments, and other corporate transactions.
• Coordinate with internal stakeholders, legal counsel, auditors, and external consultants.
• Monitor changes in corporate laws, regulations, and applicable SEBI/other regulatory requirements, wherever relevant.
• Ensure timely completion of statutory and regulatory filings.
• Develop and maintain a compliance calendar for all entities.
• Identify compliance gaps and recommend corrective actions.
• Support internal and external audits relating to secretarial and corporate compliance.
• Support corporate and regulatory requirements related to EVs, electric mobility, bus operations, manufacturing, and mobility projects.
• Coordinate legal and corporate documentation for new projects, subsidiaries, joint ventures, investments, and business expansions.
• Support management on corporate structuring and governance requirements for new business initiatives.

Key Skills

• Strong knowledge of the Companies Act, 2013
• MCA/ROC compliance and filings
• Board & Committee Meeting management
• Corporate governance
• Statutory registers and records
• Corporate restructuring and corporate actions
• Compliance management
• Strong drafting and documentation skills
• Good knowledge of MS Office, especially Excel and PowerPoint
• Strong stakeholder management and communication skills
• Ability to manage multiple entities and deadlines

Preferred candidate profile

• Strong understanding of corporate governance and statutory compliance.
• Ability to independently manage end-to-end secretarial activities.
• Strong attention to detail and ability to manage statutory timelines.
• Comfortable working with senior management and the Board.
• Proactive in identifying compliance risks and regulatory changes.
• Ability to work in a fast-paced and growing EV organisation.