Company Secretary

Role & responsibilities

Job description

Role & responsibilities

Job Description: Company Secretary

Role Summary The Company Secretary (CS) is a critical statutory position responsible for ensuring the organization complies with all relevant corporate laws and regulations. This role involves high-level interaction with the Board of Directors and oversight of compliance for various subsidiary companies.

Key Responsibilities

• Board & Committee Management: Handle all matters related to Board and Committee meetings, including drafting notices, agendas, and minutes.
• Compliance & Filing: Manage Registrar of Companies (ROC) filings and ensure all statutory registers are accurately maintained.
• Subsidiary Oversight: Coordinate with secretarial and audit teams across various subsidiaries to ensure group-wide alignment.
• Audits: Liaison with internal and external secretarial auditors for annual audits.
• Shareholder Relations: Address shareholder grievances, manage KYC updates, handle unclaimed dividends, and oversee regulatory platforms for investor complaints.
• Digital Compliance: Regularly monitor and update the corporate website to ensure it meets legal and listing regulation requirements.
• Related Party Records: Maintain and update comprehensive "Related Party" lists on a monthly basis.

Skills & Qualifications

• Education: Must be a Qualified Company Secretary (member of the national professional body).
• Experience: 2 to3 years of experience, preferably within a listed entity.
• Technical Skills: Deep knowledge of Corporate Law and SEBI regulations.
• Soft Skills: Exceptional attention to detail and strong communication skills.