Company Secretary

Position name : Company Secretary

Department: Secretarial
Employment Type: Full-Time

Location: Pune (Sadhu Vaswani Chowk, near Pune Station)

You can also email at [email removed]

Our Company:

ZF Steering Gear (INDIA) Ltd is a pioneer in Design, Manufacturing and Supply of Ball and Nut Integral Hydraulic Power & Worm and Roller Mechanical Steering Systems in India.

Job Summary:

We are looking for a qualified and experienced Company Secretary (CS) to join our team as / Company Secretary /Assistant Company Secretary. The candidate will be responsible for ensuring effective corporate governance, statutory compliance, secretarial functions, and regulatory filings of the Company in accordance with the Companies Act, 2013 and other applicable laws and regulations.

The ideal candidate should have strong knowledge of corporate secretarial practices, compliance requirements, Board processes, statutory filings, and regulatory matters.

Key Responsibilities:

A. Corporate Secretarial Compliance

• Ensure compliance with the Companies Act, 2013/Listing Regulations and applicable rules and regulations.
• Monitor and maintain the Company's statutory compliance calendar.
• Ensure timely preparation and filing of statutory forms, returns, and other documents with MCA/ROC.
• Maintain and update all statutory registers and records.
• Ensure proper maintenance of corporate documents, resolutions, minutes, and registers.
• Monitor changes in applicable corporate laws and advise management accordingly.
• Issue of capital and related compliances.

B. Board & General Meetings

• Coordinate and organize Board Meetings, Committee Meetings, and General Meetings.
• Prepare notices, agendas, agenda notes, resolutions, and other meeting documents.
• Draft and maintain minutes of Board and General Meetings.
• Ensure compliance with statutory requirements relating to meetings.
• Coordinate with Directors and senior management for meeting schedules and documentation.
• Maintain records of Board and shareholder approvals.

C. MCA / ROC Compliance/Stock Exchange

• Handle routine and event-based filings with the MCA/ROC.
• Ensure timely filing of annual returns, financial statements, and other applicable forms.
• Handle filings relating to appointment/resignation of directors, changes in share capital, registered office, charges, allotments, and other corporate matters.
• Track and respond to communications, notices, and queries received from MCA/ROC and other authorities.

D. Statutory Registers & Records

• Maintain statutory registers prescribed under the Companies Act.
• Maintain records relating to shareholders, directors, share capital, charges, loans, investments, and other applicable matters.
• Ensure proper documentation of changes in the Company's shareholding, directorship, capital structure, and other corporate information.
• Maintain an organized repository of all secretarial and statutory documents.

E. Corporate Governance

• Support the Board and management in ensuring good corporate governance practices.
• Provide guidance on corporate secretarial and statutory compliance matters.
• Identify potential compliance gaps and ensure timely corrective action.
• Ensure that corporate decisions and actions are properly documented and supported by required approvals.

F. Shareholder & Director Matters

• Maintain records relating to shareholders and directors.
• Assist with share transfers, transmission, allotment, and other shareholder-related matters, as applicable.
• Coordinate documentation for appointment, resignation, reappointment, or change in designation of directors.
• Maintain and update statutory information relating to directors and shareholders.

G. Legal & Professional Coordination

• Coordinate with statutory auditors, internal auditors, legal advisors, consultants, and other professional agencies.
• Assist in preparation and review of corporate resolutions, declarations, agreements, notices, and other documents.
• Support the Company during legal, secretarial, regulatory, and compliance audits.
• Coordinate with government and regulatory authorities whenever required.

H. Corporate Actions & Special Projects

• Assist in matters relating to alteration of the Company's constitutional documents (if reuired), increase in share capital, issue/allotment of shares, and other corporate actions.
• Support due diligence, restructuring, mergers, acquisitions, investments, or other strategic corporate matters, where applicable.
• Undertake additional secretarial and compliance assignments as directed by senior management.