Company Secretary

Job Description Company Secretory
Sravathi Advance Process Technologies Pvt Ltd is established in 2019, is a fast-growing innovation-driven organization focused on accelerating discovery and development through differentiated technologies. Our R&D facility with state-of-art laboratories is being established in Bommasandra, Bangalore. The organization is owned by highly experienced Industrial Researchers and funded by investors.
The vision of the company is to achieve faster discovery and development with differentiated technologies using recent new tools like Artificial Intelligence/ Machine Learning, Analytics and Flow Chemistry concepts applied to Pharma and specialty chemical manufacturing.

Overview of Company Secretory position:

The Company Secretary will be responsible for ensuring statutory compliance under the Companies Act, 2013 and other applicable corporate laws while supporting the Finance function in accounting, statutory reporting, budgeting, and financial compliance. The incumbent will act as the Compliance Officer of the Company, ensuring effective corporate governance, maintaining statutory records, coordinating Board and Shareholder meetings, and supporting implementation of Indian Accounting Standards (Ind AS) in financial reporting.
The role requires close collaboration with the Board of Directors, Statutory Auditors, Secretarial Auditors, Legal Advisors, Banks, Investors, Regulatory Authorities, and internal departments

Key Responsibilities
Corporate Secretarial & Statutory Compliance

• Ensure compliance with the provisions of the Companies Act, 2013, Secretarial Standards (SS-1 & SS-2), and other applicable corporate laws.
• Organize and manage Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Prepare Board Agenda, Notices, Minutes, Board Resolutions, Circular Resolutions, and maintain statutory records.
• Maintain and update all statutory registers and records as prescribed under the Companies Act.
• File statutory forms, annual returns, financial statements, and other e-forms with the Ministry of Corporate Affairs (MCA) within prescribed timelines.
• Coordinate with Statutory Auditors, Secretarial Auditors, Internal Auditors, and Practicing Company Secretaries.
• Ensure timely compliance with ROC, MCA, RBI (if applicable), and other regulatory authorities.
• Monitor changes in corporate laws and advise Management on regulatory implications.
• Ensure implementation of good corporate governance practices across the organization.

Corporate Governance

• Advise the Board and Management on corporate governance, statutory obligations, and regulatory developments.
• Ensure compliance with Secretarial Standards issued by the Institute of Company Secretaries of India (ICSI).
• Draft and review corporate policies, governance documents, and compliance frameworks.
• Maintain confidentiality of Board proceedings and sensitive corporate information.
• Support due diligence exercises during fundraising, investments, acquisitions, and strategic transactions.

Ind AS & Financial Reporting

• Support preparation of financial statements in accordance with Indian Accounting Standards (Ind AS).
• Coordinate with Finance, Statutory Auditors, and consultants for Ind AS implementation and compliance.
• Assist in preparation of annual financial statements, Directors' Report, Board Report, and Corporate Governance Report.
• Ensure compliance with applicable accounting standards and financial disclosure requirements.

Finance & Accounts Support

• Assist in preparation of annual budgets, financial forecasts, and MIS reports.
• Review financial statements and statutory schedules.
• Support month-end and year-end closing activities.
• Coordinate with auditors during statutory, internal, tax, and secretarial audits.
• Monitor statutory dues and regulatory filings relating to finance.
• Assist in working capital management and banking documentation.
• Support treasury operations, fund utilization reporting, and financial controls.
• Coordinate with finance for vendor payments, customer receipts, reconciliations, and cash flow monitoring.

Taxation & Statutory Compliance

• Coordinate with respective stake holder for GST, Income Tax, TDS, Professional Tax, PF, ESI, Factories, Pollution Control Board and other statutory compliances.
• Review statutory returns before submission.
• Ensure timely payment of statutory liabilities.
• Maintain compliance calendars and monitor due dates.

Legal & Contract Management

• Draft, review, and maintain contracts, agreements, NDAs, MOUs, service agreements, vendor agreements, and shareholder documentation.
• Coordinate with legal counsel for litigation, notices, and legal documentation.
• Ensure proper maintenance of legal records and contract repository.
• Support intellectual property documentation and corporate legal matters, where required.

Compliance Management

• Develop and maintain a comprehensive statutory compliance calendar.
• Monitor compliance across various departments.
• Conduct periodic compliance reviews and risk assessments.
• Ensure timely closure of audit observations and compliance gaps.
• Develop internal compliance policies and SOPs.

Liaison & Regulatory Coordination

• Liaise with:
• Ministry of Corporate Affairs (MCA)
• Registrar of Companies (ROC)
• Banks & Financial Institutions
• Statutory Auditors
• Secretarial Auditors
• Tax Consultants
• Government Authorities
• Investors and Shareholders (where applicable)

Documentation & MIS

• Maintain secretarial records, statutory registers, licenses, approvals, and corporate documents.
• Prepare compliance dashboards and MIS reports for Management.
• Maintain digital document repositories and ensure audit readiness.
• Prepare reports for Board Meetings and Management Review Meetings.

Educational Qualifications

• Qualified Company Secretary (ACS/FCS) from the Institute of Company Secretaries of India (ICSI) Mandatory.
• Bachelor's Degree in Commerce, Finance, Law, or Business Administration.
• CA Inter / CMA / MBA (Finance) will be an added advantage.

Experience

• 2 to 3 years of relevant experience as a Company Secretary in a manufacturing, pharmaceutical, biotechnology, chemical, or technology organization.
• Experience in Ind AS financial reporting and corporate governance.
• Experience in handling ROC, MCA, statutory compliances, Board Meetings, and corporate secretarial matters.
• Exposure to finance, accounting, taxation, and audit coordination.
• Experience in startup or private equity-funded organizations will be an added advantage.

Employment Type: Full-time
Location: Bangalore
How to Apply:
Interested candidates may apply here or email their resume to:[email removed] and/ [email removed]

Sravathi Advance Process Technologies Pvt Ltd, 63-B, Bommasandra Industrial Area, Bengaluru, Karnataka 560099