Company Secretary

Role & responsibilities

The Company Secretary will be responsible for ensuring statutory, regulatory, and corporate governance compliance for Grew Energy Pvt. Ltd., particularly in a greenfield manufacturing setup. The role involves close coordination with the Board, senior management, statutory authorities, and external consultants to support smooth incorporation, expansion, and operational compliance.

Key Responsibilities

1. Corporate & Statutory Compliance

• Ensure compliance with the Companies Act, 2013, MCA, SEBI (if applicable), FEMA, and other applicable corporate laws.
  
• Manage ROC filings, annual returns, event-based filings, and statutory registers.
  
• Oversee incorporation, capital structuring, share allotments, transfers, and ESOPs (if applicable).
  
• Ensure compliance related to subsidiaries, joint ventures, and group entities (if any).
  

2. Board, Committee & Shareholder Management

• Organize and manage Board Meetings, Committee Meetings, and General Meetings (AGM/EGM).
  
• Draft notices, agendas, minutes, resolutions, and action trackers.
  
• Act as key liaison between Board of Directors, shareholders, and management.
  
• Maintain corporate governance best practices.
  

3. Greenfield Project & Manufacturing Compliance

• Support greenfield project approvals, land acquisition documentation, and statutory registrations.
  
• Coordinate compliance related to industrial licenses, factory registration, and statutory approvals in collaboration with legal, finance, and admin teams.
  
• Assist in contracts, MOUs, and legal documentation related to vendors, EPC partners, and consultants.
  

4. Legal & Regulatory Coordination

• Coordinate with external legal advisors, auditors, consultants, and regulators.
  
• Review and vet legal agreements, policies, and internal governance documents.
  
• Handle corporate restructuring, mergers, demergers, and funding documentation (if required).
  

5. Corporate Governance & Advisory

• Advise management on corporate governance practices, risk mitigation, and legal implications of business decisions.
  
• Draft and implement internal policies, SOPs, and codes (Code of Conduct, Insider Trading, etc., if applicable).
  
• Ensure compliance with secretarial standards and governance frameworks.
  

6. Records & Documentation

• Maintain statutory records, minutes books, and company registers.
  
• Ensure proper documentation, custody, and retrieval of corporate records.
  
• Support internal and statutory audits from a secretarial perspective.
  

Qualifications & Experience

• Qualified Company Secretary (Member of ICSI) Mandatory
  
• Experience in greenfield projects will be an added advantage
  
• Strong knowledge of Companies Act, 2013 and corporate laws

Skills & Competencies

• Strong understanding of corporate laws & compliance
  
• Excellent drafting and documentation skills
  
• Stakeholder and Board-level communication
  
• High integrity, confidentiality, and attention to detail
  
• Ability to work independently in a fast-growing manufacturing setup