Company Secretary (Listed Entity)

Role & responsibilities

Key responsibilities

• Ensure secretarial compliance for group companies, including:
• Draft and despatch Notices, Agendas, Explanatory Statements, Detailed notes, and formal Minutes in strict accordance with Secretarial Standards (SS-1 and SS-2) and applicable laws.
• Prepare the Directors Report, Annual Return, Shorter Notice consents, and related statutory disclosures for the Annual Report.
• Preparation of various notes for top management, cases for opinion, resolutions, etc.
• Handling e-filings, statutory returns, forms, and disclosures with ROC/MCA.
• Responding to ROC, RBI and other regulatory queries from time to time.
• Ensure activity-based compliances and documentation, including:
• Restructuring exercises such as merger, demerger, amalgamation, consolidation of capital and reduction of capital.
• Documentation relating to borrowings from bankers, corporate guarantees, letters of comfort, mortgage/charge on land and pledge of shares.
• Compliance relating to Significant Beneficial Ownership (SBO).
• CSR expenditure and related compliances.
• Rights Issue and Preferential Allotment of Equity/Preference Shares.
• Issuance and redemption of debentures.
• Handle Stock Exchange disclosures and compliances, including:
• Promoter inter-se transfer of shares of listed companies.
• Sale/purchase in open market, bulk deals and block deals.
• Pre- and post-trade disclosures/approvals.
• Trading during window closure.
• Annual promoter disclosures.
• Filing of Form C, Form B and disclosures under SAST Regulations 29(1), 29(2) and Regulation 10.
• Filing of SEBI reports.
• Handle documentation relating to credit rating of the Company, issuance of NCDs, giving advances and taking ICDs.
• Coordinate and assist with Secretarial Audit and statutory audit documentation.
• Handle compliance-related work for listed companies.
• Possess sound knowledge of SEBI (SAST) Regulations, SEBI (LODR), Listing Agreement and other statutory regulations applicable to listed companies.
• Conduct Board, General and Committee Meetings as required under the Companies Act, including issuance of notices, preparation of agendas and recording of minutes.
• Maintain, prepare and file necessary documents, registers, reports and returns under the Companies Act and other applicable statutory laws, rules and regulations.
• Liaise with government departments, consultants, RTAs, solicitors and advocates.
• Review and ensure accuracy of documentation and compliance with applicable laws, regulations and statutory requirements.
• Research legal and secretarial matters and assist in preparation of related documentation.
• Draft documents relating to Joint Ventures, Share Subscription/Conveyance, Leave & Licence Agreements, Power of Attorney, Non-Disclosure/Confidentiality Agreements, legal opinions and general correspondence.
• Prepare and file necessary documents and statutory returns.

Preferred candidate profile

Mandatory Requirements:

• Candidate must have worked as a Company Secretary in a Listed Company. .
• Hands-on experience in SEBI (LODR), Stock Exchange Filings, Corporate Governance and Listed Entity Compliances is mandatory.
• Candidates without hands-on experience managing Listed entity compliances and SEBI LODR disclosures will not be shortlisted for this role.