Company Secretary - Australia Client

Key Responsibilities

• Handle Australian company formation and registration processes.
• Coordinate collection of information and documents required for setting up new companies and entities.
• Assist with ASIC-related corporate compliance and administration, including company detail changes, officeholder/shareholder changes and annual review processes.
• Maintain company registers, corporate records and supporting documentation.
• Manage the complete client onboarding process for new clients.
• Communicate directly with Australian clients to obtain information, documents and approvals.
• Act as a key point of contact for allocated clients and ensure timely follow-ups.
• Coordinate internally with accounting, bookkeeping and management teams for smooth onboarding and ongoing client servicing.
• Prepare and maintain client checklists, onboarding documents and compliance trackers.
• Monitor pending client requirements and ensure deadlines and follow-ups are properly managed.
• Draft professional emails and client communications.
• Assist management in improving onboarding processes, documentation and internal workflows.
• Ensure client information and corporate records are accurately maintained and kept confidential.

Candidate Requirements

• CS / CS Inter / relevant corporate secretarial background.
• 25 years of relevant experience preferred.
• Experience in company incorporation, corporate secretarial work or client servicing will be highly preferred.
• Previous Australian experience is an advantage but not mandatory for candidates with strong corporate secretarial fundamentals.
• Excellent written and verbal English communication skills.
• Strong client handling and relationship management skills.
• Good knowledge of corporate documentation and compliance processes.
• Strong attention to detail and ability to manage multiple clients simultaneously.
• Comfortable working with overseas clients and coordinating through email, calls and online meetings.
• Good working knowledge of MS Office, particularly Excel, Word and Outlook.
• Ability to learn Australian corporate and ASIC requirements quickly.

What We Are Looking For

We are particularly looking for someone who is proactive, organised and client-focused rather than someone whose experience is limited only to routine compliance work.

The candidate should be comfortable taking ownership of a client from the initial onboarding stage through company setup, documentation, follow-ups and ongoing client coordination.