Company Secretary at Andheri East ( Public Listed Manufacturing comp)

Position Level: Senior Management

Department: Legal & Secretarial

Reports To: Board of Directors / Chief Executive Officer (CEO) / Chief Financial Officer (CFO)

Key Responsibilities

1. Corporate Governance & Board Management

Board Support: Organize, convene, and conduct Board of Directors meetings, Committee meetings, and General Meetings (AGM/EGM).

Documentation: Prepare agendas, board packs, notes on items, and draft high-quality minutes of the proceedings within statutory timelines.

Advisory: Advise the Board on corporate governance best practices, changing regulatory landscapes, and their legal responsibilities.

Director Induction: Facilitate the onboarding of new directors and manage ongoing professional development programs for the Board.

2. Listing & Securities Compliance (Listed Entity Framework)

Stock Exchange Disclosures: Ensure timely filing of all financial results, shareholding patterns, corporate governance reports, and price-sensitive information with the Stock Exchanges.

Insider Trading Oversight: Act as the administrator for the Insider Trading Codemanaging the closure of trading windows, pre-clearances, and maintaining structured digital databases.

Regulations Enforcement: Monitor and ensure 100% compliance with Listing Obligations and Disclosure Requirements (LODR), Takeover Regulations, and Buyback/Delisting norms where applicable and also all other compliance related to SEBI.

Investor Relations Support: Manage shareholder correspondence, address grievances efficiently, and coordinate with the Registrar and Share Transfer Agent (RTA).

3. Statutory & Legal Compliance

Company Law: Maintain all statutory registers, books, and records as required by corporate legislation. File necessary annual returns and structural forms promptly. All secretarial functions as required under the Companies Act 2013. Compliance with MCA by all requisite filing. Manage various compliances through Registrar, Transfer Agent etc. related to Shares of Company. Manage reconciliation of Share Capital and all other tasks related to securities of the Company.

Liaoning: Liaising with external regulators and advisers, such as lawyers and statutory auditors, secretarial auditors etc.

Legal Drafting: Legal exposure for drafting, vetting of legal documents, agreements, and contracts of the organization.

Corporate Actions: Manage legal and secretarial processes for corporate actions such as dividend declarations, rights issues, bonus issues, or capital restructuring.

Policies & Codes: Draft, implement, and periodically review critical corporate policies (e.g., Whistleblower Policy, Related Party Transactions Policy, CSR Policy, and Code of Conduct).