Clinical Coordinator I - Ophthalmology

RESPONSIBILITIES & ACCOUNTABILITIES

• Provides entry level administrative support to assigned Project Manager(s), as well as site management for all assigned clinical trials.
• Administratively assists with all assigned project activities, ensures protocol adherence, and addresses non-compliance issues, as appropriate.
• Partners with clinical sites to coordinate and execute site activation procedures, personnel training, equipment credentialing, and query resolution.
• Looks for and identifies trends or issues with site activities and escalates appropriately.
• Ensures sites have adequate training and arranges ad hoc training(s) with the appropriate subject matter experts when necessary to ensure ongoing quality imaging and standardization.
• Responsible for updating internal databases with accurate subject status and information in a timely manner.
• Pulls weekly reports and trackers from internal databases as requested.
• Responsible for maintaining Clinical Trial Records and performing scheduled assessments in a timely manner.
• Responsible for timely filing all project documentation and key correspondence for assigned trials.
• Responsible for study closeout record e-transfer transfer/shipments
• Assists PM with the coordination of internal, sponsor and other meetings, as needed and upon request.
• Creates study specific draft documentation, as well as weekly meeting agendas and minutes for PM.
• May provide administrative support during project-related audits.
• Assists with all other departmental requests as needed and upon request.

EDUCATION & EXPERIENCE

• 1-2 years administrative support experience, or similar, required.
• Clinical Trial experience or knowledge a plus
• Proficient in Microsoft Word, Excel, PowerPoint, and experience using database software
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Proactive and ability to work independently.
• Flexible and able to manage multiple priorities and deadlines.
• Positive attitude, ability to work within a team environment.