Civil Project Coordinator

Role & responsibilities :

• Manage and coordinate multiple ongoing construction and utility projects simultaneously.
• Demonstrate strong, practical knowledge of on-site execution, specifically for government projects.
• Act as the primary technical liaison for major state clients
• Ensure smooth site operations, quality control, and timely delivery for specialized works, ranging from road construction to turnkey bio-methanation plants.

Planning & Scheduling:

- Prepare detailed project execution plans and work schedules.

- Develop baseline schedules using MS Project, Primavera P6, or equivalent software.

- Prepare monthly, weekly, and daily work plans.

- Monitor project milestones and identify potential delays.

- Prepare recovery plans whenever required.

- Review project progress against approved baseline schedules and establish corrective actions.

Project Monitoring:

- Monitor day-to-day progress of all ongoing civil works.

- Track project progress against approved schedules and targets.

- Prepare Daily Progress Reports (DPR), Weekly Progress Reports (WPR), and Monthly Progress Reports (MPR).

- Monitor manpower, machinery, and material deployment.

- Ensure optimum utilization of available resources.

- Identify bottlenecks and provide practical solutions to maintain project timelines.

Site Coordination:

- Visit project sites regularly and monitor actual progress.

- Coordinate with Site Engineers, Project Managers, contractors, consultants, and clients.

- Resolve execution issues through effective planning and communication.

- Ensure timely availability of approved drawings, materials, machinery, and workforce.

- Provide planning and execution guidance to Site Engineers and project teams.

Execution Monitoring:

Monitor and coordinate all types of civil construction activities, including:

- Road construction Flexible & Rigid Pavement

- Earthwork and embankment

- Buildings and industrial structures

- RCC and structural works

- Drainage and sewerage works

- Water supply and pipeline works

- Boundary walls and compound development

- Landscaping and site development

- Miscellaneous infrastructure works

Government Project Experience Mandatory / Preferred:

- Candidates with experience working on government construction projects will be strongly preferred.

- Experience dealing directly with West Bengal Government Departments, PWD, CPWD, WBSEDCL, WBPHED, Irrigation & Waterways, Urban Development & Municipal Affairs, Rural Development, or other government agencies will be an added advantage.

- Should have a good understanding of government project procedures, departmental specifications, tender conditions, BOQ, measurement and billing procedures, work orders, approvals, inspections, and project documentation.

- Experience coordinating with Departmental Engineers, Government Authorities, Consultants, and other statutory agencies.

- Should be familiar with government contract administration, progress monitoring, extension of time (EOT), delay analysis, recovery planning, and resolution of site-related issues.

- Preference will be given to candidates having substantial experience in West Bengal Government projects and knowledge of West Bengal PWD / relevant departmental specifications and procedures.

Quality & Safety:

- Ensure work is executed as per approved drawings, specifications, quality standards, and contract requirements.

- Coordinate with the Quality Control team for inspections and testing.

- Ensure compliance with applicable safety regulations and company HSE policies.

- Monitor quality-related observations and ensure timely corrective action.

Documentation & Reporting:

- Maintain project documentation and progress records.

- Prepare MIS reports for management.

- Monitor project cash flow, physical progress, and work completion percentages.

- Assist in preparing client presentations and project review meetings.

- Support billing teams by verifying executed quantities and progress measurements.

- Maintain records of site instructions, approvals, inspections, measurements, and other project correspondence.

Coordination:

- Coordinate with Procurement for timely availability of materials.

- Coordinate with Design, Planning, Accounts, and Project teams.

- Participate in project review meetings with management, clients, consultants, and government authorities.

- Escalate critical project issues to management along with practical recommendations and recovery measures.

Preferred candidate profile :

- 15 to 20+ years of experience in planning, monitoring, and execution of civil/infrastructure projects.

- Strong experience in project planning, scheduling, progress monitoring, and site coordination.

- Experience handling multiple construction sites/projects simultaneously will be preferred.

- Government project experience is highly preferred, with West Bengal Government project experience being an added advantage.

- Should be capable of independently monitoring project progress and guiding Site Engineers and project teams.

- Strong knowledge of MS Project / Primavera P6 and Excel-based MIS reporting.

- Good understanding of construction methods, resource planning, BOQ, billing, measurements, and project documentation.

- Strong communication, coordination, problem-solving, and leadership skills.

- Willingness to travel regularly to project sites across West Bengal.

Perks and benefits