Chief Representative - China Procurement & Technology

General Manager - China Technology & Vendor Development

Location: China (Preferably Shanghai / Suzhou / Kunshan / Wuxi Region)
Function: Projects / Strategic Sourcing / Technology Acquisition
Industry: Solar Glass Manufacturing / Industrial Projects / Capital Equipment Procurement
Reporting To: CEO / Managing Director
Employment Type: Full-Time

Position Summary

GrowthSpirit Trading Pvt. Ltd. is establishing a world-class Solar Glass Manufacturing Project and seeks an experienced professional to be stationed in China to act as the company's representative for technology sourcing, equipment procurement, vendor development, contract negotiations, manufacturing follow-up, quality inspections, and project coordination.

The incumbent shall serve as the primary liaison between the company and Chinese technology providers, OEMs, EPC contractors, consultants, inspection agencies, freight partners, and regulatory stakeholders to ensure timely and cost-effective execution of project objectives.

Key Purpose of the Role

To identify, evaluate, negotiate, and coordinate with leading Chinese technology and equipment suppliers while safeguarding the company's commercial, technical, and project interests throughout the project lifecycle.

Key Responsibilities

A. Technology Sourcing & Evaluation

• Identify and evaluate technology providers for Solar Glass Manufacturing.
• Conduct market intelligence and benchmarking of Chinese technology suppliers.
• Assess new technologies related to:
• Glass Furnaces
• Tin Bath Systems
• Tempering Lines
• Coating Technologies
• Raw Material Handling Systems
• Quality Inspection Systems
• Energy Efficiency Solutions
• Organize and coordinate technical discussions between suppliers and project teams.
• Evaluate supplier capabilities, references, installed base and performance history.
• Develop technology comparison matrices and recommendation reports.

B. Vendor Identification & Development

• Build and maintain a network of qualified manufacturers and suppliers across China.
• Identify suitable OEMs for project equipment and services.
• Conduct supplier audits and capability assessments.
• Develop alternate sources to reduce supply risks.
• Monitor supplier financial credibility and operational stability.
• Establish long-term strategic relationships with critical suppliers.

C. Commercial Negotiations

• Lead negotiations for:
  
• Pricing
• Payment Terms
• Warranty Conditions
• Delivery Schedules
• Performance Guarantees
• Liquidated Damages Clauses
• Spare Parts Agreements
• Service Contracts
• Achieve targeted cost savings through negotiation and strategic sourcing.
  
• Assist legal teams during contract finalization.
  
• Ensure compliance with company procurement policies.
  

D. Procurement & Contract Management

• Coordinate RFQs, tenders and techno-commercial evaluations.
• Compare vendor offers and prepare recommendation reports.
• Support contract preparation and contract administration.
• Track contractual obligations and milestones.
• Ensure vendor compliance with agreed specifications and timelines.
• Coordinate procurement status reviews and reporting.

E. Manufacturing Progress Monitoring

• Visit factories regularly to monitor fabrication activities.
• Review manufacturing schedules and milestone achievements.
• Escalate delivery risks and project delays.
• Verify progress before release of milestone payments.
• Coordinate corrective actions wherever required.

F. Inspection & Quality Assurance

• Coordinate:
  
• FAT (Factory Acceptance Tests)
• Pre-Dispatch Inspections
• Quality Audits
• Third-Party Certification Activities
• Liaise with inspection agencies.
  
• Ensure compliance with technical specifications.
  
• Review quality documentation and test reports.
  

G. Logistics & Export Coordination

• Coordinate shipment planning and logistics activities.
• Liaise with freight forwarders and customs agents.
• Monitor packing and preservation requirements.
• Ensure shipment documentation accuracy.
• Track shipments through delivery to project site.

H. Project Coordination

• Act as the single-point coordination representative in China.
• Facilitate communication between Chinese vendors and Indian project teams.
• Conduct weekly project review meetings.
• Monitor project schedules and action trackers.
• Support project execution team during installation and commissioning phases.

I. Relationship Management

• Develop strong relationships with:
  
• Technology Providers
• Equipment Manufacturers
• Consultants
• Government Agencies
• Industry Associations
• Inspection Bodies
• Logistics Partners
• Represent the company at trade fairs and industrial exhibitions.
  

J. Strategic Intelligence

• Monitor developments in:
  
• Solar Glass Technology
• Float Glass Technology
• Equipment Manufacturing Trends
• Renewable Energy Sector
• Chinese Industrial Policies
• Submit periodic intelligence reports to management.
  

Key Deliverables (KRAs)

Technology

• Identification of suitable technology partners.
• Technology benchmarking reports.
• Cost-benefit analysis of technologies.

Procurement

• Cost savings achieved.
• Successful contract negotiations.
• Timely placement of purchase orders.

Project Execution

• On-time equipment delivery.
• Manufacturing progress tracking.
• Timely completion of inspections.

Vendor Development

• Development of alternate suppliers.
• Vendor performance improvement.
• Risk mitigation through source diversification.

Desired Candidate Profile

Education

Mandatory:

• B.E./B.Tech (Mechanical / Electrical / Industrial)

Preferred:

• MBA (Supply Chain / International Business / Operations)
• Certification in Procurement or Project Management

Experience

• 12 to 20 years of experience.
• Minimum 5 years of experience in China or handling Chinese suppliers.
• Experience in capital equipment procurement.
• Exposure to manufacturing or industrial projects.
• Experience in glass, solar, cement, steel, power, chemicals, EPC or heavy engineering sectors preferred.

Technical Competencies

• Global Strategic Sourcing
• International Procurement
• techno-commercial evaluation
• Vendor Audits
• Contract Negotiations
• Cost Analysis
• Project Management
• Quality Systems
• Logistics & Export Documentation
• Supply Chain Management
• Risk Assessment

Behavioral Competencies

• Strong Negotiation Skills
• Commercial Acumen
• Cross-Cultural Communication
• Relationship Building
• Analytical Thinking
• Problem Solving
• Result Orientation
• Leadership & Influence
• Decision Making
• High Integrity

Language Requirements

Mandatory:

• English (Fluent)
• Mandarin Chinese (Conversational/Fluent)

Authority Matrix

The incumbent shall be authorized to:

• Represent the company before suppliers and consultants.
• Conduct commercial negotiations within approved guidelines.
• Recommend supplier selection.
• Approve factory visit and audit schedules.
• Escalate project risks to management.

Proposed Organization Structure

Managing Director / CEO

Project Director

General Manager China Technology & Vendor Development

Vendor Development Coordinators
Inspection Agencies
Logistics Partners
Technology Consultants
Chinese OEMs & EPC