Chief of Staff/ Founder's Office

Chief of Staff/ Managing Directors office

Company: Siddharth Carbochem Products Limited (SCPL)
Department: Founders Office / MDs Office
Reporting To: Managing Director
Location: Mumbai, Maharashtra

Role Overview

The Chief of Staff will work closely with the Managing Director to drive business priorities, coordinate cross-functional initiatives, monitor operational performance, and ensure effective execution of key decisions. The role will act as a central coordination point between the MD’s Office and various departments, ensuring alignment, accountability, and timely completion of critical business initiatives.

Key Responsibilities

1. Strategic and Operational Support

• Work closely with the MD to translate business priorities into actionable plans, timelines, and measurable outcomes.
• Support the review of business performance, operational challenges, and key organisational priorities.
• Analyse business information and prepare concise reports, presentations, and recommendations to support management decision-making.
• Identify bottlenecks, pending decisions, and execution gaps requiring management attention.

2. Cross-Functional Coordination

• Coordinate with department heads across Production, Sales, Finance, HR, QC/QA, Maintenance, Supply Chain, and EHS.
• Ensure alignment between departmental activities and the organisation’s business priorities.
• Follow up with HODs on key decisions, pending actions, deliverables, and agreed timelines.
• Facilitate communication between departments to resolve coordination gaps and improve execution.

3. MIS, Dashboards

• Consolidate information from various departments and present key updates, deviations, and risks to the MD.
• Track targets, milestones, action items, and project progress through structured reporting.
• Ensure timely and accurate availability of information required for management reviews.

4. Project Management and Execution

• Drive special projects and strategic initiatives assigned by the MD/CEO, from planning through implementation.
• Define project milestones, responsibilities, timelines, and expected outcomes in coordination with relevant stakeholders.
• Monitor progress, identify delays or execution challenges, and escalate critical issues where required.
• Ensure follow-through on management decisions until closure, rather than limiting involvement to reporting or coordination.

6. Management Meetings and Executive Support

• Prepare agendas, briefing notes, presentations, and relevant MIS for management meetings.
• Document key decisions, responsibilities, and timelines, and maintain an action tracker for follow-up.
• Coordinate with stakeholders to ensure meeting outcomes are implemented within agreed timelines.
• Support the MD in prioritising business-critical matters and managing the flow of information requiring their attention.

7. Confidentiality and Stakeholder Management

• Handle confidential business information, management discussions, and sensitive organisational matters with discretion.
• Build effective working relationships with senior leadership, department heads, and other key stakeholders.
• Exercise sound judgement in prioritising issues, escalating risks, and managing competing business requirements.

What Success Looks Like in This Role

• Management decisions are translated into clear actions and completed within agreed timelines.
• Department heads remain aligned on critical business priorities and deliverables.
• The MD receives timely, accurate, and decision-ready business information.
• Special projects progress with clear ownership, accountability, and measurable outcomes.
• Cross-functional bottlenecks are identified early and resolved effectively.
• Business reviews and follow-ups become more structured, transparent, and execution-oriented.