Chief of Staff - Director Office

Key Responsibilities:

Executive Office Management:

- Manage the Director's calendar, meetings, travel, and priorities.

- Screen correspondence and coordinate Board, Leadership, and Executive Committee meetings.

- Prepare agendas, presentations, reports, meeting minutes, and track action items.

Confidential Financial Coordination:

- Coordinate confidential financial matters for the Director.

- Review MIS, budgets, cash flow reports, and financial dashboards.

- Liaise with Finance, Treasury, Banks, Auditors, Tax, and Legal teams.

- Track financial approvals, investments, insurance, and statutory documentation.

- Prepare executive financial summaries and ensure timely follow-up on key decisions while maintaining strict confidentiality.

Strategic Business Support:

- Support strategic initiatives and cross-functional projects.

- Prepare business analyses, management presentations, and monitor key business KPIs.

Leadership & Stakeholder Coordination:

- Act as the primary liaison between the Director and internal/external stakeholders.

- Coordinate with global offices, business partners, consultants, and investors.

- Follow up on critical business matters and represent the Director where required.

Team Management:

- Lead and supervise two Personal Assistants.

- Allocate work, monitor performance, and streamline executive office operations.

Travel & Event Management:

- Manage domestic and international travel, visas, itineraries, and executive events.

- Coordinate Board meetings, leadership conferences, and business visits.

Documentation & Governance:

- Maintain confidential records, Board papers, and financial documents.

- Ensure effective document management, approvals, and compliance support.

Qualifications:

- MBA (Finance) / CA

Desirable Profile:

- 8 - 12 years of experience as an Executive Assistant to a Director, CEO, CFO, or Managing Director.

- Strong exposure to finance, budgeting, MIS, banking, treasury, or business planning.

- Experience in multinational organizations is preferred.

- Prior experience managing executive office staff is desirable.

- Open for extensive travel Globally

Technical Skills:

- Strong financial statement interpretation/Budgeting and MIS reporting.

- Microsoft Outlook and Office 365.

- Project tracking tools.

- AI productivity tools (ChatGPT, Microsoft Copilot, etc.).

Core Competencies:

- Financial acumen

- Strategic thinking

- Executive presence

- Absolute confidentiality

- Business communication

- Leadership and people management

- Stakeholder management

- High integrity and professionalism