Catalogue Specialist

Company - Quality Council Of India

Role - Catalog Specialist

Employment Type - Contractual

Location - New Delhi

Experience Required - 2-3 years

Job Description

The Catalogue Specialist will be responsible for the detailed examination and processing of catalogue approval requests and requests for updates to MRP, MII declarations and BIS licence numbers on the GeM portal. The specialist will verify product information, technical specifications, images, supporting documents and applicable compliance certificates to determine whether a request should be approved, notified for clarification or rejected in accordance with GeM's prescribed procedures.

Key Responsibilities

• Catalogue Verification: Check whether the product catalogue is relevant to the selected category and whether the submitted information is complete and consistent.

• Brand and Model Validation: Verify brand names and model numbers against product images, brochures, packaging and other supporting information.

• Technical Specification Review: Validate product specifications and declared technical parameters against uploaded documents, buyer specifications, drawings and other available references.

• Document Verification: Examine product brochures, pricing documents, manufacturer declarations and other supporting documents to establish the accuracy of catalogue information.

• Regulatory Compliance Checks: Verify applicable certificates, licence numbers and compliance information through authorised external sources, including BIS, CDSCO, MeitY and other relevant portals, wherever required.

• MRP Validation: Compare the declared MRP with the prescribed supporting documents, manufacturer price lists, product packaging and relevant company or e-commerce websites, as applicable.

• MII and Country of Origin Verification: Examine local content declarations and country of origin details against the submitted documents, product packaging and brochures, wherever applicable.

• Image Quality Checks: Verify that uploaded product images comply with GeM's image guidelines, including category relevance, image quality, white background and absence of written information.

• Request Processing: Approve requests when all information is in order, notify sellers when clarification or correction is required, and reject requests where the discrepancies cannot be appropriately rectified or the request otherwise warrants rejection under GeM procedures.

• Update Request Processing: Verify MRP, MII and BIS licence number update requests and approve or reject them based on the prescribed documentary and verification requirements.

• Timely Processing: Complete assigned requests within the prescribed TAT of 2 working days for regular requests and 1 working day for urgent requests.

• Audit and Corrective Action: Maintain accurate processing records, support quality audits and correct identified defects within the prescribed timeline.

• Expected Deliverables: Accurate processing of assigned requests, documented verification and decision-making, compliance with GeM procedures, adherence to TAT requirements and minimal processing errors