Cash Collection Executive

Job Summary

The Accounts Receivable Executive will be responsible for managing and monitoring student fee receivables, ensuring timely collections, maintaining accurate financial records, and providing regular MIS reports. The role will involve tracking outstanding payments, coordinating with students and parents for timely fee recovery, reconciling collections, and supporting branch-level petty cash management.

Key Responsibilities

• Maintain accurate student-wise and batch-wise accounts receivable records, including total fees, instalments, collections, outstanding amounts, and overdue balances.
• Monitor upcoming and overdue instalments, ensure timely collection as per payment schedules.
• Calculate and communicate student fee details, including total fees, instalment amounts, due dates, and payment information.
• Handle and record fee collections through approved payment modes such as cash, cheque, card, and bank transfers, ensuring proper supporting documentation.
• Perform daily reconciliation of collections, receipts, and system records, identify discrepancies, and coordinate with concerned teams for resolution.
• Maintain and monitor outstanding and overdue receivables, follow up on long pending accounts, and escalate unresolved cases to the Team Lead or concerned stakeholders.
• Respond to student and parent queries related to fees, payments, instalments, and outstanding balances, and prepare daily/periodic MIS reports covering collections, receivables, overdue amounts, and recovery status.
• Manage branch-level petty cash transactions, including recording expenses, maintaining bills/vouchers, and reconciling the petty cash balance.

Qualifications

• Bachelors degree in Commerce, Finance, Accounting, Business Administration, or a related field.
• 1–3 years of experience in Accounts Receivable, Fee Collection, Accounts, or a similar role.
• Experience in receivables management, payment follow-up, reconciliation, and MIS reporting will be preferred.
• Good working knowledge of MS Excel and accounting/ERP software. Strong attention to detail, numerical accuracy, and communication skills.