Capex/ Project Procurement role

JD for Capex/ Project Procurement role

Designation: Sr. Executive / Asst. Manager Grade: C/C1

Business:Cement Function: Procurement

Department: Procurement (IG )
Key Responsibilities:

1. Procurement Strategy:
• Develop and implement key procurement strategies specific to capital expenditure needs in alignment with company goals.
• Floating RFQs to approved vendors/contractors for getting offers to get evaluated & preparation of comparative statements with all major terms & guaranteed PGs.
• Preparation of NFAs for approval & POs in SAP system with onboarding of vendor.
• Close coordination with all key stakeholders (Internal & External) for timely resolution of disputes / requirements inline to Project.
• Work with senior management to define Capex priorities within allocated budget & TAT.
• Provide support/guidance on sourcing decisions to maximize value for the organization while maintaining quality and compliances.
2. Supplier Sourcing and Management:
• Identify, evaluate, and select suppliers for Capex-related goods and services.
• Negotiate contracts with suppliers to ensure favorable terms, delivery schedules, and cost control.
• Manage supplier relationships and performance, ensuring suppliers meet quality, delivery, and cost expectations.
• Conduct supplier audits and risk assessments as needed.
3. Contract Management:
• Drafting, review, and negotiation of contracts for Capex procurement, ensuring that all terms are in line with organizational goals and legal requirements.
• Monitor contract compliance throughout the project lifecycle.
4. Project Collaboration and Stakeholder Management:
• Work closely with internal teams (e.g., project managers, finance, engineering, and Site) to understand Capex requirements and timelines.
• Collaborate with cross-functional teams to ensure the timely procurement of materials and services required for Capex projects.
• Provide procurement expertise and support to project managers for efficient project execution.
5. Budget and Cost Management:
• Preparation of estimates & market benchmarkings to ensuring procurement activities align with approved budgets.
• Monitor and control Capex spending, tracking any deviations from the forecasted budget.
• Report on procurement-related Capex costs and savings, ensuring transparency and accountability.
6. Risk Management and Compliance:
• Ensure that all procurement activities related to Capex are compliant with organizational policies, regulatory requirements, and industry standards.
• Identify and mitigate risks related to supplier performance, contract execution, and project delivery.
7. Market Intelligence and Trends:
• Stay informed on market trends, new technologies, and developments within the industry that could impact Capex procurement strategies.
• Provide insights to senior management regarding market dynamics and potential opportunities or threats.
8. Reporting and Documentation:
• Maintain accurate procurement records for all Capex projects, including supplier agreements, contracts, and purchase orders.
• Prepare regular reports on procurement status, savings, and supplier performance metrics.

• Skills & Competencies:
• Expertise in negotiating contracts and managing supplier relationships.
• Strong project management skills, including budget management and cost control.
• Familiarity with procurement software and SAP Ariba system.
• Analytical skills to assess procurement performance and make data-driven decisions.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities under tight deadlines in a dynamic, fast-paced environment.
• Attention to detail and ability to manage multiple projects concurrently.