Capex Manager - Germany Process

Key Responsibilities

1. Capex Planning & Budgeting

• Conduct property condition assessments (PCA) across the portfolio; build the annual and 35 year capex plan with

clear prioritisation (life-safety > compliance > asset integrity > brand/guest experience > ROI projects).

• Prioritise ROI capex using RevPAR impact and competitive analysis: benchmark each property against its comp set

(ADR, occupancy, guest-review scores) to identify product gaps that renovation can close.

• Prepare scopes of work, BOQs and cost estimates for renovation, repair and infrastructure projects; validate against

market benchmarks.

• Track budget vs. actuals per property and per project; flag variances early and manage change orders with

documented approvals.

2. Project Execution – Renovation & Refurbishment

• Deliver room, public-area and faade renovations, FF&E replacement and brand-standard upgrades across live

hotel operations with minimal guest disruption.

• Own project schedules, phasing and site coordination; run snagging, de-snagging, and formal handover to hotel

operations teams.

• Apply structured problem-solving (root cause analysis, corrective/preventive action) to schedule and quality

deviations.

3. Technical Infrastructure (MEP) & Asset Reliability

• Plan and execute capex upgrades of electrical systems (LV/MV distribution, panels, switchgear), HVAC and heating

plants, elevators, water/wastewater systems, fire alarm and life-safety systems, and BMS.

• Review preventive/predictive maintenance data with facilities teams to convert recurring failures into justified capex

replacements; target 99%+ uptime of critical infrastructure.

• Drive energy-efficiency investments (lighting, HVAC optimisation, metering) aligned with German energy

regulations (GEG) and ESG goals.

4. Vendor, Contractor & Contract Management

• Run tendering and technical-commercial evaluation; negotiate and administer works contracts with awareness of

German construction contract norms (VOB) and planning/fee frameworks (HOAI).

• Manage general contractors, MEP specialists and local Handwerker firms; monitor SLAs, quality of works, site

safety and progress certification before payment release.

5. Compliance, Permits & Documentation

• Ensure all works comply with German building codes (Landesbauordnung), fire protection (Brandschutz), workplace

safety (DGUV/ArbStttV) and technical inspection requirements (TV/ZUES prfpflichtige Anlagen).

• Obtain and maintain permits, NOCs, inspection certificates and as-built documentation; keep asset registers,

warranties and property records complete and audit-ready.

6. Reporting & Governance

• Maintain the portfolio capex tracker; publish weekly progress dashboards and monthly MIS covering spend,

milestones, risks and savings.

• Run post-completion reviews measuring cost, quality, timeline and realised ROI – including post-renovation ADR,

occupancy and RevPAR uplift vs. comp set; feed lessons learned into the next planning cycle.

Candidate Profile

• 6–10 years in capex/project delivery, facilities engineering or technical operations for hotels, commercial real estate,

IT parks or industrial facilities; multi-site exposure strongly preferred.

• Degree or diploma in Electrical, Mechanical or Civil Engineering (or equivalent technical qualification).
• Hands-on depth in at least two of: electrical power distribution, HVAC/chiller plants, fire & life-safety systems,

elevators, water treatment, BMS.

• Demonstrated ownership of budgets and vendor contracts, with a record of on-time, on-budget delivery and

measurable efficiency gains (e.g., uptime, energy, rework reduction).

• Strong documentation discipline: statutory records, permits, asset registers, MIS and QBR-grade reporting.
• Team leadership experience – able to direct site supervisors, technicians and contractor crews.