Buyer / Sr Buyer

Job Summary

The Spare Parts Buying team plays a critical role in ensuring uninterrupted supply chain operations by managing procurement activities for service and spare parts. The team is responsible for Purchase Order (PO) management, supplier collaboration, SAP updates, MIS reporting, exception handling, invoice and goods receipt issue resolution, shipment tracking, and process compliance to support business continuity and operational excellence.

Technology & Operation > Supply Chain > Service Inbound Logistics

Responsibilities

• Create Purchase Orders based on SAP-MRP requirements and business demand signals.
• Manage PO lifecycle activities, including expediting, deferring, modifying, and cancelling orders as per changing business needs.
• Monitor and maintain order confirmations in SAP based on supplier commitments.
• Drive timely supplier confirmations and ensure compliance with agreed service levels.
• Engage with critical suppliers to expedite delivery schedules and mitigate supply risks.
• Develop and implement customized recovery plans to address delivery challenges and material shortages.
• Actively follow up with suppliers on delayed or missing deliveries and drive corrective actions.
• Support supplier performance improvement initiatives focused on delivery reliability and responsiveness.
• Monitor shipment status through Logistics Service Providers (LSP), supplier updates, and Vestas transportation systems.
• Collaborate with logistics and supplier teams to ensure material visibility and timely delivery.
• Proactively identify supply disruptions and coordinate resolutions with relevant stakeholders.
• Generate, analyze, and maintain operational reports, dashboards, and MIS data to support decision-making.
• Track procurement KPIs and identify trends, risks, and improvement opportunities.
• Support data-driven initiatives to improve procurement efficiency and supplier performance.
• Manage shared mailboxes and ensure timely resolution of procurement-related queries.
• Coordinate with internal stakeholders to address goods receipt, invoice discrepancies, and procurement issues.
• Maintain effective communication with suppliers and business functions to ensure alignment and transparency.
• Stay updated on process changes, business requirements, and operational guidelines.
• Contribute to Root Cause Analysis (RCA), corrective actions, and knowledge-sharing initiatives.
• Create and maintain process documentation, workflow maps, and standard operating procedures.
• Participate in quality audits, process reviews, and continuous improvement projects.
• Support business continuity during periods of high workload, process transitions, or operational crises.
• Drive lead-time optimization, inventory balancing, and cost avoidance initiatives through effective demand validation and procurement planning.
• Provide cross-functional buying support and contribute to overall team success.

Qualifications

• Bachelors degree in Engineering, Supply Chain Management, Business Administration, or a related field.
• 5 to 7 years of experience in Procurement, Buying, Purchasing, or Supply Chain Management.
• At least 2 years of experience in data management, reporting, analytics, and email management.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Hands-on experience working with SAP, preferably SAP MM (Material Management).
• Experience in supplier management, order management, and procurement operations.
• Strong analytical and problem-solving capabilities.
• Experience handling operational queries, transaction management, and process compliance activities.
• Excellent verbal and written communication skills in English.
• Ability to manage multiple priorities in a fast-paced and dynamic environment.
• Strong stakeholder management and customer-focused approach.
• Self-driven, detail-oriented, and highly accountable professional.
• Knowledge of Spanish or Portuguese will be considered a strong advantage.

Competencies

• Strong understanding of Procurement and Procure-to-Pay (P2P) processes.
• Expertise in SAP Material Management (MM) and procurement transactions.
• Strong analytical thinking and operational problem-solving skills.
• Excellent supplier relationship and stakeholder management capabilities.
• Ability to manage delivery risks and supply chain exceptions proactively.
• Continuous improvement mindset with a focus on process optimization.
• Effective communication, negotiation, and influencing skills.
• Proficiency in Spanish and/or Portuguese is preferred.

Location

Chennai, India

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