Buyer (Retail) Entry Professional

The opportunity:

The Project Buyer - Expeditor is responsible for end-to-end procurement support and expediting activities for project-specific materials and services. The role ensures timely placement of purchase orders, proactive follow-up with suppliers, and on-time delivery in line with project schedules, quality standards, and contractual requirements. The position acts as a key interface between suppliers, project management team, engineering, logistics, and quality functions to mitigate supply risks and avoid delays.

How youll make an impact:

Project Material Planning:

• Understand the projects material requirements, evaluate the lead time for each item, and process purchase orders for long leadtime materials.

Supplier Coordination:

• Act as the single point of contact for assigned suppliers for order status, documentation, and delivery
• Coordinate with suppliers on inspections, testing, packing, and dispatch readiness as per the timeline agreed.
• Monitor supplier performance, escalate supplier performance issues and support resolution of non-conformances or deviations

Order Tracking Delivery Management:

• Proactively expedite purchase orders to ensure on-time delivery of materials and documents
• Track supplier progress against committed delivery dates and project milestones
• Identify potential delays early and implement corrective actions in coordination with suppliers and project teams
• Maintain accurate delivery status in ERP/project tracking systems and issue regular expediting reports

• Coordinate with logistics and warehouse teams for smooth receipt of materials.

Invoice Payment Processing:

• Collaborate with Accounts Payable to ensure accurate and timely processing of supplier invoices.
• Resolve invoice mismatches and payment issues in coordination with suppliers and internal stakeholders.

Quality Notification Management:

• Resolve the quality notifications assigned by the IQC team on timely Manner.

Stakeholder Collaboration:

• Work closely with internal departments such as Project Management, Planning, Engineering, Finance, and Quality to align procurement activities with business needs.
• Support cross-functional initiatives to improve the P2P process.
• Support inspection planning, shipping coordination, and invoice resolution
• Provide timely updates to stakeholders on procurement and delivery status

Continuous Improvement:

• Identify opportunities for process optimization and cost savings.
• Participate in initiatives to enhance procurement efficiency and supplier collaboration.

Your Background:

• Excellent skills in Speaking, Reading and writing English language
• Bachelors degree in engineering, Supply Chain Management, Business, or a related discipline.
• 3-7 years of experience in project procurement, buying, or expediting
• Experience in EPC, manufacturing, oil gas, power, infrastructure, or capital projects preferred.
• Should be familiar with SAP MM Module (Creating PR, PO etc.)
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energys core values of safety and integrity, which means taking responsibility for your own actions while caring for yourcolleagues and the business.

Behavioral Skills:

• Strong followup and stakeholder coordination skills
• High attention to detail and proactive problem-solving mindset
• Ability to work under pressure and manage multiple priorities
• Should possess strong leadership skills negotiation skills to convince vendors stakeholders

Key Performance Indicators (KPIs):

• On-time delivery performance
• Supplier responsiveness and performance
• Procurement cycle time
• Schedule adherence and risk mitigation effectiveness