Buyer_ Production Procurement Coordination

Role & responsibilities

1. Purchase Order Execution & Follow-up

• Release Purchase Orders to approved suppliers as per instructions from Strategic Sourcing team
• Follow up with suppliers for:
• Order acknowledgement
• Delivery commitments
• Dispatch status
• Pending supplies
• Ensure timely receipt of materials as per production schedules
• Escalate delivery risks proactively

2. Production Material Coordination

• Coordinate daily with Production Planning and Stores teams
• Monitor material shortages and pending items
• Ensure no production stoppage due to material non-availability
• Track urgent and critical material requirements
• Support production prioritization activities

3. Supplier Coordination

• Maintain regular communication with approved suppliers
• Track supplier performance related to:
• Delivery adherence
• Responsiveness
• Documentation compliance
• Coordinate supplier dispatches and logistics
• Follow up for pending documents:
• Invoices
• E-way bills
• Test certificates
• GRNs
• Quality reports where applicable

4. ERP & Documentation Discipline

• Create and update purchase transactions in ERP/Odoo
• Maintain accurate procurement records
• Ensure timely system updates for:
• PO release
• Material receipts
• Delivery schedules
• Open orders
• Maintain documentation traceability

5. Inventory Coordination

• Support implementation of:
• Min-Max inventory systems
• Safety stock systems
• FIFO systems
• Supermarket inventory practices
• Coordinate with Stores team for stock monitoring
• Highlight low-stock and excess-stock situations
• Support inventory accuracy initiatives

Key Performance Indicators (KPIs)

• On-time material availability
• Supplier delivery adherence
• Open PO closure performance
• Production stoppages due to shortages
• ERP update discipline
• Pending material follow-up effectiveness
• Inventory coordination effectiveness
• Responsiveness to production requirements

Preferred candidate profile

Required Qualifications

Diploma / BE in Mechanical / Production / Industrial Engineering

Experience Required

• 26 years experience in manufacturing purchase/procurement coordination
• Experience in plastics, machining, sheet metal, tubular parts, automotive, or industrial manufacturing preferred
• ERP/Odoo experience will be added advantage

Required Skills

Technical Skills

• ERP handling
• Excel proficiency
• Material planning coordination
• Documentation management
• Understanding of manufacturing processes

The ideal candidate should:

• Be highly disciplined and execution-focused
• Have strong coordination and follow-up capability
• Be comfortable working in a fast-paced factory environment
• Believe in systems, planning, and process adherence

Support lean manufacturing culture

Perks and benefits

Health insurance