Buyer Indirect Procurement

Job Summary

The Buyer Indirect Procurement executes RFx events, supports mid-complexity negotiations, manages supplier and contract documentation, and resolves operational procurement issues in alignment with category strategy, procurement policies, and stakeholder requirements. This role supports timely sourcing execution, supplier coordination, documentation accuracy, and procurement governance across indirect spend categories. The Buyer also contributes to value delivery through cost savings, risk awareness, process discipline, and continuous improvement in procurement operations.

Essential Job Duties

Sourcing Execution

• Run RFI/RFQ/RFP events, including preparation, launch, communication, and timeline management.
• Analyse supplier bids and prepare evaluation summaries for stakeholder review.
• Coordinate cross-functional bid assessments and support supplier selection.
• Conduct mid-complexity negotiations up to 0.5M, applying solid negotiation skills to support competitive outcomes.

Supplier & Contract Management

• Prepare, manage, and maintain contracts and sourcing documentation.
• Support supplier onboarding in line with compliance requirements.
• Resolve PO, invoice, pricing, and delivery discrepancies.

Operational Procurement Support

• Track RFx pipeline, sourcing activities, tactical savings, procurement metrics, and bid evaluation outcomes using strong analytical skills.
• Ensure alignment with category strategy, RFx processes, contract management requirements, procurement policies, business needs, and approval governance.
• Collaborate with category, operations, finance, legal, and business stakeholders using strong communication and stakeholder engagement capabilities to support timely sourcing execution.
• Provide regular updates on sourcing status, risks, savings, and key actions to team leads and stakeholders.
• Support reporting accuracy, data quality, and documentation discipline through a structured, detail-oriented, and process-driven approach.
• Manage multiple sourcing activities simultaneously, identify process gaps, and support continuous improvement initiatives to improve efficiency and stakeholder experience.

Basic Qualifications:

• Minimum 5 years of experience in procurement, sourcing, supplier management, invoicing, or data management.
• Working knowledge of indirect procurement categories, supplier engagement, sourcing compliance, and procurement governance.
• Ability to interpret spend, supplier, and sourcing data to support business decisions and savings opportunities.
• Strong analytical skills and proficiency in Excel, Word, and PowerPoint.
• Coupa or other procurement platforms (SAP, Ariba, GEP, Pactum, etc.) experience is desirable.
• Fluent English; German, Italian, or Eastern European language skills are desirable.

Experience:

• 5+ years of professional experience in procurement operations, RFx execution, supplier bid evaluation, contract administration, and issue resolution.
• Exposure to procurement process improvement, project management, or spend management is preferred.

Education:

• Graduation in Supply Chain, Procurement, Business Administration, Finance, Accounts, Information Technology, or a related field.

Knowledge/Skills/Abilities:

• Clear and concise communication with suppliers, stakeholders, and internal teams.
• Ability to work independently and in geographically dispersed teams.
• Understanding of procurement workflows, RFx, invoice payment, contracts, supplier onboarding, and approval governance.
• Knowledge of finance, ERP, and procurement system is preferred.
• Structured, detail-oriented approach with ability to manage multiple sourcing activities.
• Strong coordination skills to support team priorities, reporting discipline, and continuous improvement initiatives.
• Ability to balance cost, quality, compliance, service, and business value in sourcing decisions.

Essential Physical Demands/Work Environment: Ability to work in a dynamic office environment, manage interruptions, maintain attention to detail, and work comfortably under pressure.Role & responsibilities

Preferred candidate profile