Business Performance Analyst _ MD Office

ROLE PURPOSE:

The Business Performance Analyst will work directly with the Managing Director and act as the analytical nerve centre for the business.

The role is not an MIS/data compilation position. The individual will analyse information across Projects, Engineering, Procurement, Manufacturing, Commercial, Finance, Business Development and other functions to identify deviations, emerging risks, opportunities and decisions requiring management attention.

The objective is simple:

Convert large amounts of operating and financial data into a small number of actionable management insights.

The successful candidate should be able to answer:

* What is going wrong?

* Why is it going wrong?

* What is the financial or schedule impact?

* What is likely to go wrong next?

* Who owns the corrective action?

* What decision is required from management?

Role & responsibilities

1. Project Performance Analysis:

Monitor major EPC projects across:

* Engineering progress

* Procurement progress

* Manufacturing

* Dispatch

* Site erection

* Commissioning

* Billing

* Collections

* Project cost

* Cash flow

* Contractual milestones

Compare actual performance against budget, baseline schedule and previous forecasts.

Identify critical-path delays and quantify their likely impact on:

* Completion

* Billing

* Cash flow

* Cost

* Liquidated damages/contractual exposure

* Project profitability

Provide early warning before problems become critical.

2. Project Profitability & Cost-to-Complete

Work with Projects, Procurement and Finance to maintain a realistic financial picture of every major project.

Track:

Order Value_ Budgeted Cost _ Cost Committed _ Cost Incurred _ Cost to Complete _Expected Final Cost _Expected Margin

Identify:

* Cost overruns

* Procurement savings/losses

* Unbudgeted expenditure

* Scope creep

* Low-productivity activities

* Margin deterioration

* Potential claims/recoveries

Highlight changes in expected project profitability immediately.

3. Analyse the complete cash-conversion cycle:

Procurement _ Manufacturing _Dispatch _Erection _ Billing _Certification _ Collection

Track:

* Unbilled revenue

* Receivables

* Retention money

* Customer advances

* Vendor advances

* Inventory/WIP

* BG/LC utilisation

* Project-wise cash requirements

Identify where cash is blocked and recommend actions for releasing working capital.

4. Manufacturing Performance

Analyse performance of manufacturing facilities against monthly targets.

Track:

* Production value

* Tonnage/output

* Capacity utilisation

* Productivity

* Material availability

* WIP

* Rejection/rework

* Dispatch

* Manufacturing backlog

Identify constraints preventing achievement of production targets.

5. Procurement Analysis

Monitor critical procurement packages across projects.

Track:

* Budget vs purchase order value

* RFQ/PO status

* Delivery commitments

* Vendor delays

* Critical long-lead items

* Material shortages

* Procurement savings/overruns

Identify procurement items that can affect the project's critical path or cash flow.

6. Billing & Collections

Prepare project-wise analysis of:

* Monthly billing target

* Actual billing

* Billing forecast

* Certification pending

* Amount collected

* Receivables ageing

* Reasons for delayed collection

Every significant overdue amount should have:

Amount | Customer | Reason | Responsible Executive | Next Action | Target Date

7. Business Development & Order Book Analysis

Maintain management visibility over:

* Current order book

* Order book execution schedule

* Tender pipeline

* Probability-weighted opportunities

* Expected order inflow

* Competitor position

* Expected margins

* Capacity implications of new orders

Analyse whether the company's future order pipeline adequately supports turnover and profitability targets.

8. Management Dashboards

Prepare a concise weekly MD Business Performance Dashboard covering:

Company

* Order book

* Revenue

* EBITDA

* Billing

* Collections

* Cash position

* Working capital

* BG/LC utilisation

* Manufacturing

* Order inflow

Major Projects

For each major project:

Schedule | Billing | Collection | Cost | Margin | Cash | Key Risk | Required Action

Use Red/Amber/Green indicators wherever appropriate.

The dashboard should focus on exceptions and decisions rather than large quantities of data.

9. MD Weekly Brief

Before the weekly management review, prepare a maximum 2-page MD Brief containing:

Top 10 Issues Requiring Attention

For every issue:

Issue Root Cause /Schedule Impact Person Responsible Proposed Action Decision Required Deadline

The analyst must distinguish between matters that can be resolved operationally and matters requiring intervention by the Managing Director.

10. Follow-Up & Accountability

Maintain a central tracker for decisions made during management reviews.

Track:

* Decision

* Action required

* Owner

* Commitment date

* Current status

Follow up with responsible executives and highlight overdue actions.

The role is expected to create management accountability, not merely record minutes.

Preferred candidate profile

* 5 to 8 years of analytical/business performance experience

* Exposure to EPC, power, infrastructure, heavy engineering or manufacturing

* Strong commercial and financial understanding

* Ability to understand project schedules

* Ability to work across departments without formal authority

* Strong written and verbal communication

* High attention to detail

* Ability to challenge assumptions respectfully

* Ability to identify patterns and inconsistencies in data

* High degree of confidentiality and integrity

The candidate must be comfortable working directly with senior management and should have the confidence

TOOLS & SKILLS:

Strong proficiency required in:

* Advanced Excel

* Power BI or equivalent BI tools

* Financial analysis

* Project performance analysis

* Data interpretation and visualisation

* ERP data extraction/analysis

* PowerPoint

Knowledge of Primavera/MS Project would be advantageous.

KEY PERFORMANCE INDICATORS

Performance will be measured on:

1. Accuracy and timeliness of management information

2. Early identification of project risks

3. Identification of margin leakage and cost overruns

4. Improvement in forecasting accuracy

5. Visibility and reduction of blocked working capital

6. Quality of analysis provided to the MD

7. Closure rate of management action points

8. Reduction in surprises reaching senior management

9. Quality and simplicity of dashboards

10. Ability to convert data into actionable recommendations