Business Operations Associate

Company Description Olsen Spaces is a premium managed office and workspace solutions company focused on creating exceptional work environments through design, operational excellence, and customer-centric service. As we continue to expand, we are looking for a Business Operations Associate who can streamline procurement processes, improve operational efficiency, and support the execution of projects across our portfolio. 

Role Description The Business Operations Associate will be responsible for managing procurement activities, vendor coordination, operational data management, cost optimization, and supporting cross-functional business operations. This role requires strong analytical skills, attention to detail, ownership mindset, and the ability to work closely with vendors, project teams, finance, and operations stakeholders. 

Qualifications - Bachelor's degree in Business Administration (BBA), Commerce (B.COM), or related fields.  

Annual CTC - 3.6-4.8 lakhs per annum

Procurement Management

• Source vendors and obtain competitive quotations for materials, services, and project requirements.

• Compare vendor proposals and prepare cost comparison sheets.

• Negotiate pricing, payment terms, delivery timelines, and service conditions. • Issue purchase orders and track procurement status.

• Maintain procurement records and documentation.

• Identify cost-saving opportunities and procurement efficiencies.

Vendor Management

• Develop and maintain a centralized vendor database.

• Evaluate vendors based on pricing, quality, responsiveness, and reliability.

• Coordinate with vendors for deliveries, installations, and project requirements.

• Monitor vendor performance and maintain vendor scorecards.

• Build long-term relationships with preferred vendors.

Business Operations Support

• Maintain operational databases for projects, procurement, and vendor information.

• Track project budgets and procurement expenses.

• Support standardization of procurement and operational processes.

• Assist in developing SOPs and process documentation.

Data Analysis & Cost Optimization

• Consolidate historical procurement and project data.

• Analyze spending patterns and identify optimization opportunities.

• Create pricing repositories and benchmark databases.

• Support budgeting exercises for new projects and business expansion initiatives.

Project Coordination

• Coordinate procurement requirements for fit-out and workspace projects.

• Track material deliveries and project timelines.

• Ensure procurement aligns with project schedules.

• Support site teams with procurement-related requirements.