Business Administrator

Overview

The AI Infrastructure team builds systems that turn hardware and AI models into working software that runs at scale across Microsoft. We design and develop the platforms behind AI features in Microsoft products and for external customers who rely on those capabilities. We also manage the underlying compute capacity and use real production data to continuously improve reliability, efficiency, and cost over time. This enables product teams and partners to deliver AI solutions more quickly and effectively by turning AI infrastructure into usable capabilities they can build on, scale, and improve over time.

If you have initiative, drive, and are looking to be part of a fun and energetic team, this job is for you! The AI Infrastructure team in C+AI is looking for an experienced and energetic Business Administrator to be responsible for providing excellent administrative and project support.

Candidates must have excellent organizational, interpersonal and communication skills along with the ability to work independently and professionally with all levels in the organization. You must be resourceful and able to deal with ambiguity, possess solid project management and problem-solving skills, be able to work effectively under pressure and within short time constraints, prioritize while multi-tasking, and be flexible in the performance of the job responsibilities.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Key responsibilities include (but not limited to):

• Reviewing and approving team Expense Reports
• Partnering and cross-collaborating with AI Infrastructure Administrative team as well as many parts of the C+AI organization. Partnering with Chief of Staff, Business Managers, and leaders across AI Infrastructure.
• Team support - new hire set up and onboarding and procurement of equipment and supplies for AI Infrastructure team in the US.
• Purchasing equipment for new hires and refreshes. Track assets, cost centers, PC Recycled assets, and equipment transfers.
• Organizing and planning off-sites and morale events at the team level. Cross-collaborating, planning, and providing support for org-wide events including Town Hall Meetings, org morale events, and other events as needed.
• Experience working with a global team and cultural awareness
• Assist with space management and processing of facilities requests.
  
  

Qualifications

Qualifications include:

• Minimum of 2 years of demonstrated successful Business Administrative experience in a fast-paced administrative capacity.
• Strong verbal and written communication skills to support working with team members in various locations.
• Detail-oriented with strong problem-solving and troubleshooting skills.
• Strong cross-team collaboration skills.
• Ability to be flexible and work quickly and efficiently in a fast-paced environment.
• Ability to react with appropriate urgency to situations and requests.
• Must be able to maintain confidentiality and use discretion and judgment at all times.
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.
• Proficiency in: Microsoft Outlook, Excel, Word and experience in Employee Centra, MyExpense, MyOrder, HR Insight, and MS Space preferred.
• Ability to lift and move standard office equipment (i.e. computers and peripherals) up to 40lbs.
  
  

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.