Branch Commercial Officer

Job Purpose

To ensure effective commercial controls, accounts receivable management, inventory verification, customer onboarding, trade scheme validation, accounting compliance, and branch financial governance. The role supports business growth by safeguarding company assets, ensuring policy compliance, and maintaining accurate commercial records and reporting.

Key Responsibilities

1. Accounts Receivable & Credit Control

• Monitor customer outstanding balances and ageing reports.
• Track overdue accounts and escalate exceptions.
• Ensure compliance with approved credit limits and credit policies.
• Coordinate with sales teams and customers for collection closures.

2. Inventory Control & Physical Verification (PV)

• Conduct periodic physical verification (PV) of inventory at branch
• Reconcile physical stock with system inventory and investigate variances.
• Monitor stock ageing, and slow-moving inventory.
• Support stock audits and annual inventory verification activities.

3. Accounting & Financial Controls

• Verify and account sales transactions, debit notes, credit notes, and adjustments.
• Ensure accurate posting of accounting entries in ERP systems.
• Support month-end and year-end closing activities.
• Maintain proper documentation for audits and statutory requirements.

4. Travel Expense Verification

• Verify employee travel and expense claims as per company policy.
• Review supporting documents, approvals, and expense eligibility.
• Ensure timely settlement and reporting of travel reimbursements.
• Highlight policy deviations and recommend corrective actions.

5. Trade Scheme Verification

• Validate customer and distributor trade schemes against approved budgets and business plans.
• Ensure scheme claims are supported by proper documentation.
• Monitor scheme utilization and payouts.
• Identify irregularities or excess claims and recommend corrective measures.

6. Customer Onboarding & Master Data Management

• Verify KYC, GST, trade license, bank details, and required supporting documents.
• Ensure compliance with customer creation SOPs and approval matrices.
• Maintain accurate customer master data in ERP systems.
• Support periodic master data reviews and cleansing activities.

7. BTL Activity Verification

• Verify Below-The-Line (BTL) marketing activities executed in the market.
• Validate supporting documents, event photographs, invoices, and approvals.
• Conduct market visits to confirm activity execution.
• Ensure BTL claims are in line with approved budgets and company guidelines.

8. Credit Note (CN) Management

• Review and process credit note requests relating to schemes, claims, damages, returns, and pricing adjustments.
• Verify supporting documents before CN issuance.
• Ensure approvals are obtained as per delegation matrix.
• Maintain proper records and reconciliation of issued credit notes.

9. Compliance & Audit

• Ensure adherence to commercial policies, financial controls, and SOPs.
• Support internal, statutory, and external audits.
• Ensure all branch records are maintained accurately and are audit-ready.
• Identify process gaps and recommend control improvements.

10. MIS & Reporting

• Prepare daily, weekly, and monthly commercial MIS reports.
• Analyze trends in sales, collections, inventory, expenses, and schemes.
• Provide insights on commercial risks and control gaps.
• Support management reviews through timely and accurate reporting.

Qualifications

• B.Com / M.Com / BBA / MBA (Finance)

Experience

• 2 to 5 years of experience in Commercial, Finance, Accounts Receivable, or Branch Commercial Operations.

Required Skills

• SAP/ERP Knowledge
• Advanced MS Excel
• Analytical & Problem-Solving Skills
• Stakeholder Management