Branch Accountant

ROLES & RESPONSIBILITIES OF BRANCH ACCOUNTANT
The chief role of a branch accountant is to ensure proper maintenance of all accounts related to
the designated branch.
1. Job Role: Fee Collections
Collection of fees from parents as per modes present in the branch for Orchids and
Schoolshop Pvt. Ltd.
Issuing the receipt after fee collection
Updating the concession as per the policy (any concession out of the policy needs
to be updated only after approval)
Keeping track of bounced checks and collecting fines as per the directions of the
management
Blocking/unblocking students as per due status and making sure the fine is collected
for all applicable students
All collections need to be updated in the ERP software and the daily collection.
Report (DCR) on a daily basis
Fee due for follow-ups through calls, bulk SMS, etc.
2. Job Role: Payments
Vendor payments are to be done in accordance with the compliance policies.
Understanding of all aspects with respect to vendor payments and petty cash
payments
Ensuring selection of appropriate account heads for recording expenses
Very important to understand the basics of TDS & GST
For more than 5000 payments, send to the central office to process by check or online.
on a weekly basis
3. Job Role: JODO
Explain the functioning of the JODO third-party app to parents.
Explain the EMI options to parents.
4. Job Role: Safekeeping
Receipts, voucher books, invoices, cash & checks, and agreements should be
safely guarded and maintained in proper state. It should be under lock and key.
5. Job Role: Reconciliation
Reconciliation of daily collections & expenses at the branch has to be done on a
daily basis with respective modes of transactions
(Cash/Check/Online/POS/Internet).
6. Job Role: Database Maintenance
Should make sure all the students present are active in the system in the
respective branch.
All students taking transport should be assigned a transport facility.
Page 1
http://www.orchidsinternationalschool.com/

7. Job Role: Operation Manager Works
Total paid and due report twice a day
Daily Collection Report with percentage (including one-shot and installment
wise)
Collection report with counts (for example, how many students paid for 1st inst. 2nd
Inst and 3rd Inst, one shot paid, and books paid count.)
Active Strength for the AY
Daily Collection Report with student details
Google Sheet updation for the same books and uniform paid data along with the
student details as well as count details.
Books and uniform paid data are the same, which will update in the Google Sheet daily.
basis.
Fee due report
All fee paid detail reports along with strength will be given on a weekly basis.
Also ensure compliance with any other directions and duties issued/assigned by the school
Principal/Operation Manager from time to time.