Branch Accountant

ROLES & RESPONSIBILITIES OF BRANCH ACCOUNTANT

The Chief role of Branch Accountant is to ensure proper maintenance of all accounts related to
the designated branch.
1. Job Role : Fee Collections
Collection of fee from parents as per modes present in the branch for Orchids and
school shop Pvt. Ltd
Issuing the receipt after fee collection
Updating the concession as per the policy (any concession out of the policy needs
to be updated only after approval)
Keeping a track of bounced cheques and collecting fine as per the directions of the
management
Blocking/Unblocking students as per due status and making sure fine is collected
for all applicable students
All collections need to be updated in the ERP software and the Daily Collection
Report(DCR) on a daily basis
Fee due follow ups through calls, bulk sms, etc
2. Job Role : Payments
Vendor payments to be done in accordance with the compliance policies
Understanding of all aspects with respect to vendor payments and petty cash
payments
Ensuring selection of appropriate account heads for recording expenses
Very important to understand the basics of TDS & GST
For more than 5000 payment, send to central office to process by cheque or online
on weekly basis
3. Job Role : JODO
Explain the functioning of JODO third party app to Parents
Explain the EMI options to Parents
4. Job Role : Safekeeping
Receipts, Voucher Books, Invoices, Cash & Cheques and agreements should be
safely guarded and maintained in proper state. It should be under lock and key.
5. Job Role : Reconciliation
Reconciliation of daily collections & expenses at the branch has to be done on a
daily basis with respective modes of transactions
(Cash/Cheque/Online/POS/Internet).
6. Job Role : Database Maintenance
Should make sure all the students present are active in the system in the
respective branch.
All students taking transport should be assigned a transport Facility.
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7. Job Role : Operation Manager Works
Total paid and due report twice a day
Daily Collection Report with percentage (including one shot and installment
wise)
Collection report with counts (For Ex - How many students paid for 1st inst 2nd
Inst and 3rd Inst, one shot paid and Books paid count.)
Active Strength for the AY
Daily Collection Report with student details
Google sheet updation for the same Books and uniform paid data along with the
student details as well as count details.
Books and uniform paid data the same which will update in google sheet on daily
basis.
Fee due report
All fee paid detail report along with strength will be given on weekly basis
Also ensure compliance to any other directions and duties issued/assigned by the School
Principal/ Operation Manager from time to time.
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RECORDS/REGISTERS TO BE MAINTAINED
Reference
Document
Record
Description
Timeline
Daily Collection Report
(DCR)
K12 DCR, Orchids
DCR
For Both K12 & Orchids
Daily
Petty Cash Reports
Deposit Sheets
Petty Cash Report Daily
K12 Deposit,
Daily
For Both K12 & Orchids
Orchids Deposit
Bank Statements, Online Payment
Statements, POS Statements, in short, a
record should be kept for all the
statements for reconciliation
Statements
Daily
Should be verified monthly with a
Cash Closing Certificate signature by the BDM and the Principal
Cash Closing
Certificate
Monthly
of the specific branch
New VRF Form,
Invoice
Checkpoints,
Labor charges
Format
Invoices/Bills/Purchase Both scanned and hard copies of these
When
Required
orders/Agreements
documents should be kept for the record
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CONCESSION AUTHORITY
Admission
Branches
Type
Concessions
Type
Condition
Concessions
1st student : 100 percent fee,
2nd student : 95 percent fee,
3rd student : 90 percent fee
Sibling (if 2 or
more students
Sibling
are taking fresh (Basically 5 % reduction for
Concession
admissions this
year from the
same parents)
each additional student : this is
applicable for kids with same
mother / father and is not
applicable for extended family)
5 percent discount on total fee
(academic fees ONLY). if there
are more than 1 students
getting newly admitted then
discount will increase by 5
percent for each additional
child from the same family (not
applicable for extended family)
Sibling (if one
student is already
studying in
Orchids for the
same parent)
New
ALL
Admission
Branches
Concessions
Sibling
Concession
Lump sum
payment (All
yearly fees paid in
one go at the
time of taking the
admissions)
5 percent discount on total
academic fee (not books /
uniforms / transport)
One Shot
Payment
One Shot
Payment
Should be Paid Before May 31st
& OCFP Not Included
5% Discount
All branches
except
Thane,
Kurla &
Gurugram
1st student : 100 percent fee,
2nd student : 95 percent fee,
5% Discount for 3rd student : 90 percent fee
Sibling
Concession
Second Child
(Basically 5 % additional
reduction for each additional
student)
Existing
Admission
Concessions
Should be Paid Before May 31st
& 5% on Total Academic Fee
Lump-sum
Sibling 1
5% Discount
Only Thane
Only for Enrolment codes with
14 & Both should be present in
school
10% Discount for
Each Child
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Only for Enrolment codes with
15 & Both should be present in
school
Sibling 2
5000 Rs Each
1st student : 100 percent fee,
2nd student : 95 percent fee,
5% Discount for 3rd student : 90 percent fee
Sibling 3
Second Child
(Basically 5 % additional
reduction for each additional
student
Should be Paid Before May 31st
& 5% on Total Academic Fee
Lump-sum
5% Discount
Police &
Military
Photocopy of the ID Should be
collected
10% Discount
Kurla
1st student : 100 percent fee,
2nd student : 95 percent fee,
3rd student : 90 percent fee
(Basically 5 % reduction for
each additional student)
5% Discount for
Second Child
Sibling
Should be Paid Before May 31st
& OCFP Not Included
5% Discount
Lump-Sum
Sibling
1st student : 100 percent fee,
2nd student : 90 percent fee,
3rd student : 90 percent fee
(Basically 10 % reduction for
any child from second child)
Gurugram
10% Discount for
Second Child
Probation/
confirmation
period 0-1
year
100% concession on Admission
fees only
0% Discount
Staff
25% discount on Academic fee
and 100% concession on
Admission fees only
Children's All Branches
Concession
After 1 year 25% Discount
After 2nd year 50% Discount
50% discount on Academic fee
and 100% concession on
Admission fees only
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75% discount on Academic fee
and 100% concession on
Admission fees only
After 3rd year 75% Discount
After 4th year 90% Discount
90% discount on Academic fee
and 100% concession on
Admission fees only
Approval to Take
Approval has to taken Who need to take
Scenarios
from
Approval
Student Active / Inactive status
Operation Manager
Accountant
One Shot Payment Concession (If any extras
given by Operation Manager)
Zonal Head
Operation Manager
Admission Concession
Special Concession
Staff Concession
Zonal Head

Interested candidate can drop your resume on [email removed]

Location : Kurla