Bookkeeping Specialist

Part- time contract role - to Full time employment.

Next Assist LLC is seeking a detail-oriented and experienced QuickBooks Manager to oversee bookkeeping operations, maintain accurate financial records, and manage day-to-day accounting tasks for our business and clients.

The ideal candidate will have hands-on experience with QuickBooks Online, strong organizational skills, and the ability to manage financial data accurately while meeting deadlines.

Key Responsibilities

Bookkeeping & Financial Management

• Manage day-to-day bookkeeping using QuickBooks Online.
• Record and categorize income, expenses, and business transactions.
• Maintain accurate general ledger records.
• Reconcile bank accounts, credit cards, and financial statements.
• Track accounts payable and accounts receivable.
• Monitor outstanding invoices and follow up on overdue payments.

Invoicing & Client Management

• Create, issue, and manage customer invoices.
• Track payments, refunds, credits, and outstanding balances.
• Assist with vendor bills, payment records, and expense tracking.
• Maintain organized financial documentation for clients.
• Communicate professionally with clients regarding invoices and missing records.

Financial Reporting

• Prepare monthly Profit & Loss statements and Balance Sheets.
• Generate cash flow and expense reports.
• Assist with month-end closing procedures.
• Identify discrepancies and resolve bookkeeping errors.
• Provide accurate financial summaries to management and clients.

QuickBooks Administration

• Set up and maintain QuickBooks Online accounts.
• Manage the chart of accounts and transaction classifications.
• Import and organize financial data.
• Assist with connecting bank accounts, payment processors, and other business tools.
• Maintain confidentiality and follow appropriate financial data security practices.

Required Qualifications

• Minimum 23 years of hands-on bookkeeping experience.
• Strong working knowledge of QuickBooks Online.
• Experience with bank and credit card reconciliations.
• Knowledge of accounts payable, accounts receivable, and invoicing.
• Ability to prepare and interpret basic financial statements.
• Strong attention to detail and accuracy.
• Proficiency in Excel or Google Sheets.
• Excellent written communication and organizational skills.
• Ability to work independently and manage multiple client accounts.

Preferred Qualifications

• QuickBooks Online ProAdvisor certification.
• Experience managing bookkeeping for small businesses or multiple clients.
• Familiarity with payment platforms such as Stripe, PayPal, or Wix Payments.
• Basic understanding of U.S. bookkeeping practices and sales tax tracking.
• Experience coordinating with accountants or tax professionals.

Key Performance Indicators (KPIs)

• Accurate and timely transaction categorization.
• Bank and credit card accounts reconciled monthly.
• Invoices issued promptly and outstanding payments tracked.
• Monthly financial reports delivered on schedule.
• Minimal bookkeeping errors and unresolved discrepancies.
• Proper organization and confidentiality of financial records.

How to Apply

Please submit your resume outlining your QuickBooks Online experience, the number and types of accounts you have managed, and your experience with reconciliations, invoicing, and financial reporting.

Candidates may be asked to complete a practical QuickBooks bookkeeping assessment as part of the selection process.

We are looking for someone who is organized, trustworthy, accurate, and capable of keeping our financial operations running smoothly.Role & responsibilities

Preferred candidate profile