Bookkeeper

This role focuses on financial accuracy, reporting integrity, and operational support across the agency

As a Bookkeeper, you will be the backbone of our financial tracking, reconciliation, and reporting systems, helping Gigabrain operate with clarity, precision, and profitabilityDay-to-Day Duties:Maintain and reconcile all financial records including client invoices, reimbursements, payroll entries, and operating expensesOversee weekly and monthly reconciliations of bank accounts, credit cards, and third-party platforms (Stripe, PayPal, Amazon, etc)Track and report client retainers, bonuses, and ad spend reimbursements with accuracyEnsure accurate categorization of agency expenses and client-related transactions across multiple accountsWork closely with the Brand Management team to verify revenue recognition and service delivery are alignedSupport onboarding/offboarding financial setup for new and exiting clientsPrepare monthly P&L statements segmented by department and clientMaintain clean, audit-ready books using QuickBooks Online or similar platformTrack accounts receivable and follow up on overdue invoices in coordination with Account ManagersSupport tax preparation and liaise with external accountants and legal teams as neededMaintain detailed documentation and SOPs for all financial processesRoles & Responsibilities:ClickUp tasks and financial processes are tracked and updated consistentlyAccurately record Amazon-related financial activity including reimbursements, PPC charges, and client budget adherenceCollaborate with the Advertising and Brand Management teams to ensure financial KPIs are metLead the monthly close process and ensure all journal entries, adjustments, and reviews are completed on timeManage software subscriptions, contractor payments, and internal reimbursements with clear documentationFlag any financial discrepancies, risks, or unusual activity for leadership reviewWork with team leads to monitor department-level spend vs

budgetCreate and maintain detailed financial dashboards or summaries for internal use