Book Keeper

Job Summary

We are seeking an experienced, dependable, and highly organized Accounting & Administrative Assistant to support our finance and operations team. This role is ideal for someone who thrives in a fast-paced environment where priorities can change daily. The primary focus will be on accounting, accounts payable, purchasing, bookkeeping, and project-related administrative support.

Hands-on experience with QuickBooks is mandatory.

Key Responsibilities

Accounting & Bookkeeping

• Enter vendor bills, invoices, and expenses accurately into QuickBooks.
• Download, reconcile, and match bank and credit card transactions in QuickBooks.
• Maintain accurate financial records and supporting documentation.
• Assist with bookkeeping and day-to-day accounts payable activities.

Purchase Orders & Vendor Management

• Create, maintain, and track Purchase Orders (POs).
• Track purchases and ensure receipts, invoices, purchase orders, and related documents are properly recorded and updated.
• Coordinate with vendors regarding invoices and purchase documentation.

Administrative Support

• Provide administrative support for accounting, purchasing, and office operations.
• Assist with project-related documentation and coordination.
• Handle miscellaneous operational and administrative responsibilities as needed.

Required Qualifications

• 2 - 5 years of experience in Bookkeeping, Accounts Payable, Accounting Assistant, or a similar accounting role.
• Hands-on experience with QuickBooks is required.
• Good understanding of vendor bills, invoices, purchase orders, accounts payable, and basic accounting processes.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Excellent attention to detail and accuracy while handling financial records.
• Strong organizational, time management, and follow-through skills.
• Ability to work independently after receiving initial guidance.
• Ability to manage multiple tasks and adapt to changing priorities.
• Professional approach to handling confidential financial and business information.

Preferred Candidate Profile

We are looking for someone who is:

• Reliable and dependable.
• Highly organized and detail-oriented.
• Resourceful and proactive in solving problems.
• Flexible and comfortable working in a dynamic environment.
• Willing to learn company-specific processes and workflows.
• Able to take ownership of recurring responsibilities with minimal supervision.

Note: Work Shift as per US timings.