Billing & Planning Engineer

JOB DESCRIPTION

QS Billing & Planning Engineer

Project: High-Rise Building Project
Location: Vadlamudi, Guntur, Andhra Pradesh
Experience: 510 Years
Employment Type: Full-Time
Department: Quantity Surveying / Billing / Planning / Commercial
Salary: 40,000 52,000 CTC per month
Salary will be based on knowledge, relevant experience, technical competency, and project exposure.

1. JOB SUMMARY

We are looking for an experienced QS Billing & Planning Engineer with strong hands-on experience in High-Rise Building Projects.

The candidate will be responsible for Quantity Surveying, BBS, BOQ Preparation, Quantity Take-Off, Cost Estimation, Rate Analysis, Contractor RA Bills, Client Bills, Drawing Approvals, Planning, Progress Monitoring, Cost Control, Quantity Reconciliation, Variations, and Project MIS.

The candidate must be capable of independently handling QS, Billing and Planning activities from drawing review through measurement, estimation, execution, billing and final reconciliation.

2. KEY RESPONSIBILITIES

A. BOQ & Quantity Surveying

• Prepare BOQ (Bill of Quantities) based on approved drawings, specifications and project requirements.
• Review tender BOQ and identify quantity discrepancies.
• Prepare detailed quantity take-offs for structural, architectural and civil works.
• Calculate quantities from architectural and structural drawings.
• Verify actual site quantities against BOQ quantities.
• Maintain BOQ quantity tracking and consumption records.
• Prepare quantity reconciliation statements.
• Identify deviations, variations and additional quantities.
• Prepare quantity statements for execution and billing purposes.
• Maintain updated quantity records based on revised drawings.

B. BBS Bar Bending Schedule

• Prepare and verify Bar Bending Schedule (BBS) for RCC works.
• Prepare BBS for:
  
• Footings
• Raft Foundations
• Columns
• Beams
• Slabs
• Shear Walls
• Staircases
• Retaining Walls
• Other RCC structural elements
• Calculate reinforcement quantities from structural drawings.
• Coordinate with Structural Engineers and Site Engineers for BBS verification.
• Check reinforcement consumption against theoretical quantities.
• Prepare reinforcement reconciliation statements.
• Monitor steel wastage and identify opportunities for optimization.
• Verify steel quantities included in contractor and client bills.

C. Rate Analysis

• Prepare detailed Rate Analysis for civil and building construction activities.
• Analyse rates for:
  
• RCC Works
• Reinforcement
• Shuttering/Formwork
• Masonry
• Plastering
• Flooring
• Waterproofing
• Painting
• Excavation
• Filling
• Concrete Works
• Finishing Works
• External Development Works
• Analyse material, labour, machinery, wastage, overheads and applicable margins.
• Prepare rate analysis for extra items and non-BOQ items.
• Support preparation of deviation and variation rates.
• Compare quoted/tender rates with current execution costs.
• Maintain approved rate-analysis records.

D. Cost Estimation

• Prepare detailed cost estimates for civil and building works.
• Prepare estimates from drawings, specifications and BOQ.
• Estimate material, labour, machinery and subcontracting costs.
• Prepare preliminary and detailed project cost estimates.
• Assist in preparation of project budgets.
• Monitor actual project cost against estimated/budgeted cost.
• Identify potential cost overruns and report them to Project Management.
• Prepare cost forecasts based on project progress.
• Assist management in commercial decision-making and cost optimization.

E. Contractor RA Bill Preparation & Submission

• Prepare Contractor Running Account (RA) Bills based on actual executed quantities.
• Verify contractor measurements with site execution records.
• Prepare measurement sheets and bill abstracts.
• Check contractor bills against approved BOQ and work orders.
• Verify quantities with approved drawings and site measurements.
• Apply contractual deductions, recoveries, retention, advances and other applicable adjustments.
• Prepare supporting documents for RA Bill submission.
• Coordinate with Site Engineers, Project Manager and Accounts Team for bill verification.
• Track bill submission, certification and payment status.
• Resolve discrepancies in contractor bills.

F. Client Bill Preparation & Submission

• Prepare Client Running Account Bills / Monthly Bills based on actual project progress.
• Prepare detailed measurement sheets and quantity abstracts.
• Compile supporting documents required for client billing.
• Verify executed quantities against approved BOQ and drawings.
• Prepare billing statements and work completion/progress documentation.
• Prepare and submit client bills within agreed billing timelines.
• Coordinate with Client/Consultant for measurement verification and bill certification.
• Attend bill-related queries and clarify quantity discrepancies.
• Track:
  
• Bill Preparation
• Bill Submission
• Measurement Approval
• Certification
• Payment Status
• Maintain complete client billing records.

G. Drawing Review & Approvals

• Review architectural, structural and MEP drawings from QS and execution perspectives.
• Coordinate with Design/Engineering Teams for drawing requirements.
• Track Drawing Submission and Approval Status.
• Coordinate with consultants/client for drawing approvals.
• Maintain Drawing Approval Register.
• Identify discrepancies between:
  
• Architectural Drawings
• Structural Drawings
• MEP Drawings
• BOQ
• Specifications
• Site Conditions
• Identify the quantity and cost impact of revised drawings.
• Ensure billing and quantity calculations are based on the latest approved drawings.
• Follow up for pending drawings and approvals to avoid project delays.

H. Project Planning

• Prepare and maintain project schedules in coordination with the Project Manager.
• Prepare:
  
• Master Project Programme
• Monthly Plan
• Weekly Plan
• Look-Ahead Plan
• Activity-wise Targets
• Monitor planned vs. actual progress.
• Track critical activities and project milestones.
• Identify delays and bottlenecks.
• Prepare recovery plans for delayed activities.
• Coordinate with Site Execution Teams for progress updates.
• Monitor manpower and resource requirements against project plans.

I. Progress Monitoring & MIS

• Collect daily progress data from site teams.
• Prepare Daily / Weekly / Monthly Progress Reports.
• Prepare planned vs. actual progress reports.
• Monitor physical and financial progress.
• Prepare progress curves/S-Curves wherever required.
• Prepare project management MIS.
• Report key project performance indicators to Project Management.
• Track billing progress against physical progress.
• Prepare monthly billing forecasts.

J. Quantity Reconciliation & Cost Control

• Prepare reconciliation statements for:
  
• Cement
• Steel
• Concrete
• Blocks
• Sand
• Aggregates
• Other major construction materials
• Compare theoretical consumption with actual consumption.
• Monitor material wastage.
• Identify quantity variations and cost impacts.
• Monitor project cost against BOQ and budget.
• Prepare cost-to-complete estimates.
• Assist in maintaining project commercial controls.

K. Variation & Extra Item Management

• Identify extra and substituted items during project execution.
• Prepare Variation Statements.
• Prepare detailed rate analysis for extra items.
• Prepare quantity and cost impact statements.
• Maintain records of approved and pending variations.
• Coordinate with Client/Consultant for variation approvals.
• Ensure approved variations are incorporated into billing.

L. Final Billing & Reconciliation

• Assist in preparation of Final Bills.
• Prepare final quantity reconciliation.
• Verify all approved variations and extra items.
• Reconcile BOQ quantities with actual executed quantities.
• Prepare final measurement documentation.
• Coordinate with Client/Consultant for final bill certification.
• Support project commercial closure and documentation.

3. REQUIRED QUALIFICATION

Educational Qualification:

• B.E./B.Tech in Civil Engineering preferred.
• Diploma in Civil Engineering with strong relevant experience may also be considered.
• Additional qualification in Quantity Surveying, Planning, Contracts or Project Management will be an advantage.

4. EXPERIENCE

510 years of relevant experience in:

• Quantity Surveying
• Billing
• Planning
• Cost Estimation
• Rate Analysis
• BOQ Preparation
• BBS
• Contractor Billing
• Client Billing
• Quantity Reconciliation
• High-Rise Building Construction

Preferred Experience

Candidates with strong experience in:

• High-Rise Residential Buildings
• Commercial Buildings
• Apartment Projects
• RCC Structures
• Basement & Podium
• Shear Wall Structures
• Structural & Finishing Works

will be preferred.

5. SOFTWARE KNOWLEDGE

Mandatory / Preferred

• MS Excel Strong working knowledge
• AutoCAD Good drawing-reading ability
• MS Project / Primavera P6
• ERP / Project Management Software

Advantage

• Power BI
• Quantity Surveying / Billing Software
• Advanced Excel dashboards

6. ESSENTIAL TECHNICAL KNOWLEDGE

The candidate should have strong practical knowledge of:

BBS Quantity Take-Off BOQ Estimation Rate Analysis Measurement Contractor RA Bills Client Bills Drawing Approvals Quantity Reconciliation Variations Cost Control Planning Progress Monitoring Final Billing

7. KEY SKILLS & COMPETENCIES

• Strong knowledge of RCC and building construction
• Excellent quantity calculation skills
• Strong knowledge of BBS
• Strong billing knowledge
• Strong estimation and rate-analysis skills
• Excellent MS Excel skills
• Good drawing-reading ability
• Commercial awareness
• Cost-control capability
• Analytical and numerical ability
• Attention to detail
• Strong documentation skills
• Good communication and coordination
• Ability to work under strict project deadlines
• Ability to independently manage QS/Billing/Planning activities

8. KEY PERFORMANCE INDICATORS (KPIs)

The selected candidate will be expected to maintain:

• Accurate BOQ and quantity calculations
• Timely contractor RA bill preparation
• Timely client bill preparation and submission
• Accurate BBS and reinforcement reconciliation
• Accurate rate analysis and estimation
• Timely drawing approval tracking
• Effective quantity reconciliation
• Effective cost control
• Accurate planned vs. actual progress reporting
• Timely variation/extra-item documentation
• Reduction of billing discrepancies and commercial leakages

9. SALARY

40,000 52,000 CTC Per Month

Salary will be offered based on:

• Relevant experience
• High-rise project experience
• QS knowledge
• Billing expertise
• BBS knowledge
• Planning capability
• Estimation & rate-analysis skills
• Software knowledge
• Technical interview performance

Candidates with exceptional knowledge and relevant high-rise project experience may be considered at the higher end of the salary range.

10. JOB LOCATION

Vadlamudi, Guntur, Andhra Pradesh

The candidate should be willing to work at the project site and relocate/commute to the project location.

IDEAL CANDIDATE

The ideal candidate should be a hands-on QS, Billing & Planning Engineer who can independently manage the complete commercial and planning cycle of a high-rise building project:

Drawings & Approvals

BOQ Preparation

Quantity Take-Off

BBS

Cost Estimation

Rate Analysis

Site Measurements

Contractor RA Bills

Client Bills & Submission

Quantity Reconciliation

Variations / Extra Items

Cost Control

Planning & Progress Monitoring

Final Billing & Project Closure