Billing Manager

Role: Preparing & Checking of R.A. bills & final bills and preparation of payment certificates of subcontractors in SAP. Periodically checking of measurements at site.

Key Responsibilities: Understand project goals, target milestones and budget handed over by DCO team

• Keep self-updated on revision of budgets, BOQs and milestones of project
• Check and certify the BOQs and item description to the bills submitted
• Receipt of correct invoice along with mandatory submittals; Check the quantity take off and approve bills accordingly;
• Ensure bills are adhering to the contract terms and conditions for payment; inform vendor regarding discrepancies in documents
• Receipt of Security Documents (ABG/PBG/UDC) and follow up with vendors for renewal
• Encourage vendors to submit bills periodically in order to maintain productivity ratio; check bills submitted by vendor
• Do periodic reconciliation of free issue materials
• Coordinate with accounts on daily basis for resolution of accounts/audit queries and timely release of payments
• Assist in closing the final billing in 3/4 months after project completion-get sign off on the final bil Print/Scan WO's/ Bills and maintain same in DMS;
• Misc. data entry works / compilation of data as required by other Depts.
• Manual entries in SAP regarding details of CRN / Change in values • Following-up for quotations from vendors and preparing basic comparatives
• Keep all documentation in place for raising debit notes in system • Ensure timely recoveries towards material wastage, delay and contractual penalties, etc.
• Checks the challans/supporting documents and miscellaneous bills and supportings
• Maintain and update daily tracker for i) Bill Register at Site ii) Payment Register iii) Debit Register
• Acquire and implement new skills in contract administration/billing cycle improvement/vendor performance analysis

• Practice: B.Tech/B.E./Diploma in Civil Engineering with 8-15 years of experience with Real Estate/Construction industry.

• Location : Thane, Matunga, Lower Parel, Worli (*This is not an HO based role)