Billing Manager

ABOUT FLIPSPACES:

We are a Virtual-Reality-Tech-based design and contracting venture that aims at disrupting the way consumers design and execute the interiors of their spaces. Flipspaces is one of India's Fastest Growing Real Estate ventures with interests in Consulting, Technology, Design and Management of commercial real estate headquartered in Mumbai with offices in Bangalore, Delhi, Hyderabad, Gurgaon, USA, Pune, Ahmedabad and soon in UAE.

COMPANY GROWTH STORY AND OUTLOOK:

Formed in 2011, Flipspaces entered Interior Turnkey Projects in 2014 and has grown 4X year on year, gearing up for expansion in USA, Singapore, and Middle East. Our tech-enabled delivery and qualified vendor ecosystem enables supreme quality, quick turnaround, and cost benefits. Clients include Times of India, Aditya Birla Group, RazorPay, Regus, Indiqube, Chaayos, and many more.

Take a sneak peek at our game-changing tech... https://www.youtube.com/watch?v=c-A3MFs7rLc&t=14s

Work Culture- Inside Flipspaces: https://www.youtube.com/watch?v=YNzg5-f6YGs

Website: http://flipspaces.com/

Designation: Billing Manager – Project Billing & Commercial Management

The Billing Manager owns the end-to-end project billing function at Flipspaces — from raising client invoices aligned to milestone completion to tracking vendor payments, managing GRN reconciliation, controlling petty cash, and ensuring that every rupee in and out of a project is documented, approved, and accounted for. This role is the commercial backbone of project delivery.

Roles and Responsibilities:

• Prepare and raise client invoices aligned to project milestone completion — in coordination with PMs, ensuring billing is timely, accurate, and contractually compliant.
• Track outstanding receivables project-wise — follow up on collections, escalate delays to the PM and leadership, and maintain a live AR dashboard.
• Manage vendor billing — receive, verify, and process vendor invoices against approved POs, GRNs, and work orders; ensure 3-way match before any payment is approved.
• Maintain a project-wise billing tracker covering: invoices raised, collected, pending, and projected — updated weekly.
• Control and reconcile project petty cash — verify vouchers, receipts, and approvals; submit weekly petty cash reports to the Finance team.
• Coordinate with the procurement team on PO vs GRN reconciliation — flag mismatches and ensure no vendor is paid without complete documentation.
• Prepare monthly project-wise MIS for the AGM/AVP covering: billing status, collections, vendor payables, and cash position per project.
• Ensure all billing documentation is complete and filed — contracts, work orders, invoices, payment receipts, and correspondence.
• Track and ensure compliance with TDS, GST, and other applicable deductions on client and vendor billing.
• Support the Finance Controller in month-end project P&L reconciliation and audit requirements.

WHAT MAKES THIS ROLE HARD:

• Billing depends on PMs raising milestones on time — chasing internal teams for inputs while managing client payment timelines simultaneously is a constant pressure.
• Every project has a different contract structure, billing schedule, and retention clause — managing these simultaneously without errors requires extreme rigour.
• Vendor billing disputes, GRN mismatches, and advance reconciliation issues can hold up payments and damage vendor relationships if not handled quickly.
• The role sits at the intersection of operations, finance, and procurement — and is pulled in all three directions at once.

DESIRED CANDIDATE PROFILE:

• 4–8 years in project billing, commercial management, or accounts in construction, real estate, or interior fit-out.
• Strong understanding of project billing cycles, PO/GRN processes, and contract commercial structures.
• Proficient in Excel, billing software, and Tally or equivalent accounting tools.
• Detail-oriented, structured, and able to manage multiple projects simultaneously without errors.
• Graduate in Commerce, Accounting, or Finance. CA Inter is an advantage.

KEY SKILLS:

• Client invoicing & milestone billing • AR tracking & collections follow-up • Vendor invoice processing & 3-way match
• Petty cash management & reconciliation • Project billing MIS • TDS & GST compliance
• PO-GRN reconciliation • Project P&L support • Multi-project billing management

WHY JOIN FLIPSPACES?

• Work on landmark commercial projects for India's leading corporates, co-working operators, and enterprise brands.
• Performance-linked appraisals, spot awards, and a structured career growth path with direct visibility to senior leadership.
• Be part of a technology-driven, high-performance culture that values doing things the right way, not just the fast way.