Billing, GRN and SAP

Purpose of the Job

To manage end-to-end invoice processing, Goods Receipt Note (GRN) activities, SAP transactions, and vendor payment support while ensuring compliance with financial controls, procurement policies, and accounting standards. The role will be responsible for timely and accurate processing of vendor invoices, GRN verification, SAP postings, and coordination with internal stakeholders for seamless procure-to-pay (P2P) operations.

Experience: 4 to 7 Years
Qualification: B.Tech / B.E [ Electrical, Mechanical & Civil ]

Key Responsibilities :

Billing & Invoice Processing

• Process and verify vendor invoices against Purchase Orders (POs), contracts, and supporting documents.
• Ensure accurate accounting and invoice booking in SAP.
• Validate invoices for compliance with GST and company policies.
• Coordinate with vendors and internal teams to resolve invoice-related discrepancies.
• Maintain invoice processing TAT and support timely vendor payments.

GRN Management

• Review and process Goods Receipt Notes (GRNs) in SAP.
• Ensure proper matching of PO, GRN, and Invoice (Three-Way Matching).
• Coordinate with Site, Stores, Procurement, and Finance teams for pending GRNs.
• Monitor open GRNs and facilitate timely closure.

SAP Operations

• Execute procurement and finance transactions in SAP (MM/FI Modules).
• Create and maintain vendor master data as required.
• Track and resolve SAP transactional issues with relevant stakeholders.
• Generate MIS reports and dashboards from SAP.

Compliance & Controls

• Ensure adherence to internal financial controls and procurement processes.
• Support audit requirements by maintaining complete documentation and records.
• Ensure statutory compliance related to GST and accounting documentation.
• Participate in process improvement initiatives to enhance efficiency and accuracy.

Stakeholder Management

• Liaise with Procurement, Stores, Project Teams, Finance, and Vendors.
• Provide regular status reports on invoice processing, GRN closures, and payment readiness.
• Support month-end and year-end closing activities.

Technical Skills

• SAP MM / SAP FI
• Invoice Processing & AP Operations
• GRN Management
• Purchase Order Verification
• Three-Way Matching (PO-GRN-Invoice)
• GST Compliance
• MS Excel (Pivot Tables, VLOOKUP, MIS Reporting)