Billing Executive

JOB Profile-Billing Executive

Key Responsibilities

• Generate and issue accurate invoices for products sold.
• Ensure all invoices are accurate, properly priced, and in accordance with the agreed commercial terms and conditions with customers.
• Prepare, verify, and cross-check billing data against Sales Orders (SO), Delivery Challans/Slips, and other relevant documents to ensure consistency.
• Possess good working knowledge of MS Excel, including hands-on experience in preparing billing reports, reconciliations, data analysis, and maintaining billing records.
• Ensure proper filing, storage, and organization of billing documents for audit purposes and future reference.
• Coordinate with the Finance & Accounts team to identify and resolve billing discrepancies and mismatches.
• Coordinate with customers to confirm the accuracy of billing details, including payment terms, discounts, freight, taxes, and other applicable charges.
• Monitor overdue customer payments and coordinate with the Sales Team to follow up with customers for timely payment, so that the customers credit block can be removed and further sales can be processed smoothly.
• Ensure accurate application of GST and other applicable taxes in accordance with prevailing Indian tax regulations.
• Coordinate with the Sales team to ensure timely and accurate invoicing as per approved Sales Orders and agreed terms.
• Coordinate with the Logistics/Dispatch team to ensure proper documentation and timely dispatch of goods for billing.
• Provide necessary support to the Accounts & Finance department in various billing and finance-related activities.
• Possess good knowledge and hands-on experience in GRN and MIRO processes, including invoice verification and coordination for timely posting.
• Assist in internal and external audits by providing required billing records, invoices, supporting documents, and reconciliations.
• Ensure confidentiality, accuracy, and timely completion of all billing-related activities.