Billing Executive

Role & responsibilities

Key Responsibilities

1. Billing & Invoicing

• Prepare sales invoices, delivery challans and related billing documents.
• Generate invoices based on approved sales orders and dispatch details.
• Verify product, quantity, rate, discount, tax and customer details before billing.
• Ensure timely and accurate billing for primary and secondary sales, as applicable.
• Process credit notes, debit notes and other billing adjustments after proper approval.
• Ensure correct application of GST, HSN codes and applicable tax rates.

2. Sales & Dispatch Coordination

• Coordinate with Sales, Warehouse and Dispatch teams for daily billing requirements.
• Verify dispatch quantities against sales orders and approved documents.
• Resolve billing-related discrepancies with concerned departments.
• Monitor pending orders and ensure timely invoice generation.
• Support smooth coordination between billing and logistics operations.

3. Accounts & Documentation

• Maintain proper records of invoices, credit notes, debit notes and supporting documents.
• Assist the Accounts team in reconciliation of sales and billing data.
• Maintain customer-wise billing records and documentation.
• Provide billing details and reports required for month-end closing.
• Ensure proper filing and retrieval of billing documents.

4. MIS & Reporting

• Prepare daily/monthly billing reports.
• Maintain customer-wise and product-wise sales/billing data.
• Prepare pending billing and dispatch reports.
• Support management with billing-related MIS and analysis.
• Ensure accuracy of billing data in ERP/software and Excel.

5. Compliance & Controls

• Ensure billing is carried out as per company policies and statutory requirements.
• Verify GST details, customer master data and applicable tax information.
• Maintain confidentiality and accuracy of financial and customer information.
• Support internal and external audits by providing required billing documents.