Billing Executive And Supervisor

Role & responsibilities

• Prepare and share Proforma Invoices (PI) with exhibitors through email.
• Prepare, verify, and share final invoices with exhibitors accurately and within the required timelines.
• Respond promptly and professionally to exhibitor emails regarding invoices, billing details, payment-related queries, and corrections.
• Maintain proper records of Proforma Invoices, invoices, and related correspondence.
• Coordinate with internal teams to ensure billing information is accurate and complete.
• Verify exhibitor details, amounts, taxes, discounts, and other billing information before sending invoices.
• Follow up with exhibitors wherever required for billing documentation or clarification.
• Provide on-site billing support during exhibitions, including being available at the exhibition venue throughout the required working hours.
• Handle last-minute billing requirements and exhibitor requests efficiently during exhibitions.
• Ensure all billing activities are completed within the defined timelines.
• Maintain confidentiality and accuracy of financial and exhibitor information.

Preferred candidate profile

• Good knowledge of MS Excel and basic computer applications.
• Ability to prepare and manage invoices and billing records.
• Good coordination and follow-up skills.
• Ability to handle multiple tasks and meet deadlines.
• Professional and courteous approach while dealing with exhibitors.
• Punctual, disciplined, and responsible.