Billing Coordinator

Role & responsibilities

Position Summary

We are seeking a reliable and detail-oriented Billing Clerk to support our Accounting team. The successful candidate will be responsible for preparing invoices, maintaining accurate billing records, responding to billing inquiries, and assisting with various accounting tasks.

This position is based in India and requires working the same business hours as our Canadian team (Eastern Time Zone).

Responsibilities

• Prepare and process invoices accurately and on time.
• Review and verify billing information and supporting documentation.
• Maintain accurate client, project, and billing records.
• Respond to billing-related inquiries from clients and internal team members.
• Assist with resolving invoice discrepancies and payment issues.
• Prepare billing reports as required.
• Review employee timesheets for accuracy, completeness, and compliance with company policies.
• Provide administrative support to the Accounting team as needed.

Qualifications

• 3-5 years of billing or accounting experience.
• Diploma in Business Administration or Accounting or a related field.
• Experience supporting Canadian, U.S., or international clients.
• Familiarity with Deltek Timesheet and Costpoint
• Experience with consulting-based billing (fixed fee and time)
• Knowledge of foreign currency invoicing and international billing processes.
• Strong understanding of accounting principles and billing processes.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal English communication skills.
• Experience working in a remote environment and managing multiple priorities independently.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Analytical thinking and problem-solving ability.
• Ability to meet strict deadlines and manage competing priorities.
• Professional communication and customer service skills.
• Ability to work independently while collaborating effectively with global teams.
• High level of integrity and confidentiality.

Preferred

• Experience supporting Canadian, U.S., or international clients.
• Familiarity with Deltek Timesheet and Costpoint
• Experience with both fixed-fee and time-and-materials (T&M) billing.
• Knowledge of foreign currency invoicing and international billing processes.
• Experience in working remotely and maintaining availability during EST business hours.