Billing & Compliance Execuitive

Job Summary

We are looking for an experienced Billing & Compliance professional with a minimum of 5 years of relevant experience, preferably in the Facility Management industry. The candidate will be responsible for managing client billing, statutory compliance, documentation, invoice reconciliation, and coordination with internal departments and clients to ensure timely billing and compliance with applicable regulations.

Key Responsibilities

1. Billing & Invoicing

• Prepare and process monthly client invoices as per contractual terms and agreed billing schedules.
• Verify attendance, manpower deployment, overtime, leave records, and other billing inputs.
• Ensure accurate billing for housekeeping, security, technical services, and other facility management services.
• Coordinate with operations teams for supporting documents and billing approvals.
• Track outstanding payments, resolve billing discrepancies, and follow up with clients.
• Maintain billing records, MIS reports, and invoice trackers.

2. Statutory Compliance

• Ensure compliance with applicable labour laws and statutory requirements.
• Coordinate and maintain documentation related to PF, ESIC, Professional Tax, Labour Welfare Fund, and other applicable statutory compliances.
• Verify compliance documents, challans, returns, and payment proofs.
• Monitor compliance deadlines and ensure timely submission of required documents.
• Coordinate statutory audits and client compliance audits.
• Maintain employee and site-wise compliance records.

3. Client & Internal Coordination

• Liaise with clients regarding invoices, supporting documents, compliance submissions, and payment status.
• Coordinate with HR, Operations, Accounts, and Payroll teams.
• Support client onboarding documentation and periodic compliance requirements.
• Prepare reports for management review and ensure proper recordkeeping.

Required Qualifications & Skills

• Graduate in Commerce, Finance, Business Administration, or a related field.
• Minimum 5+ years of relevant experience in billing and statutory compliance, preferably in Facility Management.
• Strong knowledge of Excel, including formulas, PivotTables, VLOOKUP/XLOOKUP, and MIS reporting.
• Working knowledge of GST invoicing and applicable labour compliance requirements.
• Experience handling large-volume invoices, manpower billing, and client documentation.
• Strong coordination, communication, analytical, and problem-solving skills.
• High attention to detail and ability to meet strict deadlines.

Preferred Candidate Profile

• Candidates with prior experience in Facility Management, Manpower Outsourcing, Security Services, or Housekeeping Services will be preferred.
• Experience handling multi-site billing and client-specific compliance documentation.
• Ability to work independently and coordinate with multiple stakeholders.