Bid and Procurement Manager

Bid & Procurement Manager, Government IT

Emdee Digitronics | Kolkata | Full Time, Permanent

Department: Bids & Procurement | Experience: 4 to 8 years

About the Role

Emdee is a 20+ year old system integrator delivering IT infrastructure, software, security and surveillance, IT-enabled services, and manpower solutions primarily to government and public sector clients. It is headquartered in Kolkata and has presence in multiple states.

This role owns the tender lifecycle end to end. That covers finding and screening opportunities, sourcing and pricing through OEMs and vendors, and running each bid through submission and award. It also owns the credential repository, the vendor base, and the market intelligence the function runs on.

Key Responsibilities

Discovery and Screening

• Track tenders, EOIs, and empanelments across GeM, CPPP, WBtenders, other state portals, and departmental sources.• Screen each opportunity on eligibility, technical fit, evaluation mechanism, commercial viability, and competition. Give a go/no-go recommendation with a clear reading of scope, terms, and risk.

Sourcing and Bid Pricing

• Read BOQs and BOMs to identify sourcing needs across IT hardware: computing, networking, servers and storage, CCTV and surveillance, AV, biometrics, printers, and mobile devices.• Float RFQs to OEMs, distributors, and vendors. Negotiate price, payment terms, warranty, and delivery, and prepare comparison sheets.• Secure OEM support for each bid, including MAF, project pricing, and back-to-back terms.• Build and validate the commercial bid on confirmed vendor rates. Account for derived line items, taxes, CAMC periods, and escalation.

Bid Submission and Award

• Own the bid calendar and run each submission to deadline, with full compliance on terms, formats, and annexures.• Compile technical and commercial bids, including consortium and JV documents.• Draft DPRs, EOIs, proposals, and departmental correspondence.• Arrange participation prerequisites: EMD, BGs, DSC, registrations, certificates, affidavits, and power of attorney.• Handle pre-bid queries, corrigenda, clarifications, reverse auctions, and negotiations.• Follow through on award, PBG, and EMD refund.• On award, hand over confirmed vendor rates and terms to the delivery and accounts teams for order placement.

Repository and Intelligence

• Keep the credential repository current and submission-ready.• Maintain the vendor master, and track pricing trends and competitor and partner activity.• Maintain the bid tracker and win-loss history, and report pipeline and outcomes to leadership.

What We're Looking For

• 4 to 8 years in bid management or tendering at a system integrator, IT OEM, or IT hardware distributor. This should include substantial government and PSU exposure and hands-on vendor sourcing for bids.• Hands-on experience with GeM, CPPP, and WBtenders. Should also understand the rules and mechanisms that govern them, such as GFR, two-part bids, QCBS, reverse auctions, Make in India, land-border restrictions, and related procurement regulations.• Proven experience in RFQs, negotiation, and vendor evaluation across IT hardware, including MAF, back-to-back, and consortium or JV arrangements.• Understanding of AMC/CAMC, SITC, and manpower-based contracts.• Strong Excel, with the ability to build and audit commercial workbooks and comparison sheets independently.• Strong drafting for government documents, with practical use of AI tools and every output verified against source.• Ability to run multiple bids under hard deadlines with zero tolerance for compliance error.• Graduate in Engineering, IT, Commerce, or Business Administration; MBA preferred. Based in Kolkata or willing to relocate.

Good to Have

• An existing OEM and distributor network across IT hardware.• Experience with post-award procurement, including POs, vendor payments, invoice reconciliation, and order tracking.• Experience with non-IT or ad-hoc procurement.• Familiarity with ERP or procurement software.