Back Office Executive

Role & responsibilities

• Handle purchase enquiries, vendor follow-ups, quotation collection, rate comparison, negotiation support and preparation of purchase orders for office and project requirements.
• Coordinate with site teams, vendors and management for material requirements, delivery schedules, pending supplies and urgent procurement needs.
• Maintain organised records of quotations, comparative statements, purchase orders, vendor details, delivery status, invoices and procurement documentation.
• Support preparation of BOQ comparisons, rate analysis, vendor evaluation and material tracking using MS Excel and other office tools.
• Handle general back-office coordination, including emails, document preparation, follow-ups, data entry and occasional administrative support as required.

Preferred candidate profile

• Graduate with experience in purchase, procurement, vendor coordination or back-office operations, preferably in construction, interiors or contracting.
• Good understanding of quotation comparison, basic commercial terms, purchase documentation and material follow-up.
• Strong working knowledge of MS Excel, Word, email communication and data management.
• Should be organised, proactive and comfortable following up with multiple vendors and project teams simultaneously.
• Good communication and coordination skills, with the ability to work independently and maintain accurate records