B Tech Fresher

Job Description

Position: Executive Assistant to Director Sales & Business Coordination
Department: Director’s Office / Sales & Business Development
Location: Hyderabad
Industry: PEB / Prefab / Engineering & Construction
Experience: 0–3 Years
Employment Type: Full-Time, Permanent
Reporting To: Director

Job Summary

EPACK Prefab Technologies Limited is looking for a proactive and organized Executive Assistant to the Director – Sales & Business Coordination.

The role is suitable for a 0–3 years experienced candidate who will work closely with the Director and support sales coordination, business development, client coordination, MIS reporting, meeting follow-ups, and cross-functional coordination.

Key Responsibilities

Director’s Office Coordination

• Manage the Director’s calendar, meetings, appointments, and daily priorities.
• Coordinate internal and external meetings.
• Prepare meeting agendas, presentations, and reports.
• Record MOMs and track action points for timely closure.
• Follow up with concerned teams on tasks assigned by the Director.

Sales & Business Coordination

• Coordinate with Sales and Business Development teams for enquiries, leads, proposals, and order status.
• Maintain trackers for sales enquiries, business pipeline, proposals, and orders.
• Follow up with internal teams for pending technical, commercial, estimation, and proposal-related activities.
• Prepare regular sales and business updates for the Director.

Cross-Functional Coordination

• Coordinate with Sales, Estimation, Design, Projects, Production, Procurement, Finance, and Commercial teams.
• Collect and consolidate updates from different departments.
• Escalate important pending matters to the Director.
• Ensure timely communication and follow-up on management decisions.

Client & Business Support

• Coordinate client meetings, calls, presentations, and follow-ups.
• Maintain records of client discussions and action points.
• Assist in preparing client presentations, proposals, and business documents.
• Support the Director in business development activities.

MIS & Reporting

• Prepare daily/weekly/monthly MIS reports.
• Maintain Sales Pipeline, Enquiry Tracker, Order Status, Action Tracker, and Meeting Tracker.
• Prepare Excel reports and PowerPoint presentations for management reviews.
• Highlight important pending actions and updates to the Director.

Travel & Administrative Support

• Coordinate travel, hotel bookings, meetings, and schedules for the Director.
• Handle official correspondence and documentation.
• Maintain confidentiality of business and management information.

Candidate Profile

• Graduate in any discipline.
• 0–3 years of experience in EA, Sales Coordination, Business Coordination, Management Trainee, MIS, or similar roles.
• Freshers with strong communication and coordination skills can also be considered.
• Experience in PEB, Prefab, Construction, Engineering, Manufacturing, or B2B will be an added advantage.
• Good knowledge of MS Excel, PowerPoint, Word, and Outlook.
• Excellent communication and follow-up skills.
• Strong organizational and time-management abilities.
• Comfortable coordinating with senior management and multiple departments.

Key Skills

Communication | Coordination | Follow-up | MS Excel | PowerPoint | MIS | Sales Tracking | Client Coordination | Presentation | Time Management

KPIs

• Timely closure of Director’s action points.
• Accuracy and timely submission of MIS.
• Sales enquiry and pipeline tracking.
• Timely follow-up with internal teams.
• Effective meeting and client coordination.
• Accuracy of management reports and presentations.
• Timely escalation of critical pending matters.