Asst . Project Coordinator cum DC

Key Responsibilities

• Coordinate project activities with Engineering, Procurement, Production, QC, Stores, Logistics, Accounts, and Commissioning teams.
• Maintain and update project schedules, milestone trackers, pending activities, responsibilities, and target dates.
• Prepare and circulate daily, weekly, and monthly project status reports.
• Maintain complete project-wise documentation from project initiation to final close-out.
• Control incoming and outgoing drawings, technical documents, approvals, correspondence, and revisions.
• Maintain document registers, drawing registers, transmittals, revision history, and approval status.
• Ensure only the latest approved drawings and documents are circulated to relevant departments.
• Follow up with internal teams and customers for pending documents, drawings, approvals, and technical clarifications.
• Maintain records of Purchase Orders, specifications, BOMs, Material Requests, inspection reports, test reports, packing lists, and dispatch documents.
• Track document submissions, customer comments, approvals, revisions, and resubmissions until final closure.
• Prepare meeting minutes, action trackers, and follow up on pending actions.
• Maintain proper document naming, filing, version control, backup, and easy retrieval of project records.
• Support preparation of handover documents, OM manuals, commissioning records, warranties, and final project dossiers.
• Coordinate documentation required for inspection, dispatch, commissioning, and customer handover.
• Ensure all project documents and pending actions are properly closed and archived at project completion.

Qualifications

• Any Science Graduate /Diploma
• 4+ year experience in Administration, Secretarial, Projects

Key Competencies

• Project coordination and follow-up
• Document control and attention to detail
• Strong communication and reporting skills
• Good organisation and time management
• Proficiency in MS Office, Excel, Google Workspace, and document tracking systems

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