Asst. Manager - Human Resources

Administrative & Facility Management Responsibilities

• Oversee housekeeping, gardening, and linen services to ensure a clean, organized, and well-maintained workplace.
• Coordinate pest control activities to maintain hygiene and safety standards.
• Manage canteen operations, ensuring quality, hygiene, and timely service delivery.
• Supervise security operations and liaise with security service providers.
• Ensure effective implementation of the visitor management system.

Employee Services & Support

• Coordinate timely distribution of uniforms to employees.
• Administer employee transport services, including vendor coordination and route planning.
• Support employee onboarding by facilitating access provisioning and issuing ID cards.
• Issue ID cards and provide access/punching permissions to employees.
• Facilitate provisioning of mobile phones, landlines, and internet dongles within defined timelines (within 2 working days).

Travel & Communication Management

• Manage travel desk operations, including hotel reservations, transportation, and travel arrangements.
• Coordinate visa processing and ticket bookings with authorized travel partners (e.g., Jetways).
• Monitor and manage telephone systems, including EPABX, to ensure uninterrupted communication services.
• Oversee courier and postal services, ensuring timely dispatch and receipt of official communications.

Vendor & Asset Management

• Coordinate with vendors (canteen, transport, housekeeping, security, etc.) for smooth service delivery.
• Ensure compliance with service level agreements (SLAs) and statutory requirements.
• Validate vendor bills and verify service records for accuracy.
• Maintain accurate records of allocated assets, ensuring proper tracking and utilization.

Compliance, Documentation & Records

• Ensure proper documentation and compliance for all administrative processes.
• Manage scrap disposal in accordance with company policies, ensuring 100% documentation

compliance.

• Maintain comprehensive employee records in both digital and physical formats.
• Update and manage group insurance data on a monthly basis.

Finance & Budget Management

• Prepare and manage administrative budgets and provisions.
• Process vendor invoices, Journal Vouchers (JV), Purchase Requests (PR), and service entries.
• Monitor expenses and support cost optimization initiatives.

HR & Admin Coordination

• Ensure effective coordination between HR and Admin functions for seamless employee services.