Asst Manager Grant Management

Brief of Role : The Grants & Financial Reporting Officer will be responsible for financial management of donor-funded projects, budgeting, grant monitoring, utilization reporting, donor compliance, and management reporting. The role requires close coordination with Program Teams, Finance, Auditors, and Donor/CSR partners to ensure timely and accurate financial reporting and compliance with Donor requirements.

Stakeholders

Relationship (within organization) : Manager & Program Leads

Relationship (Outside Organization) : Donor Officials/Auditors/Bankers/Statutory Authorities, etc.

Required Skills

• Strong knowledge of Accounting Principles and Financial Reporting.
• Excellent Budgeting and Grant management skills.
• Knowledge of donor compliance requirements and project accounting.
• Working knowledge of CSR-funded projects and development sector financial reporting.
• Familiarity with FCRA accounting and reporting will be an added advantage.
• Good understanding of statutory compliances- TDS, GST, and Income Tax provisions applicable to NGOs.
• Proficiency in MS Excel (Advanced), Tally Prime/ERP, and Microsoft Office.
• Strong analytical, documentation, communication, and coordination skills.

Preferred Candidate Profile

• Experience in managing multiple grants simultaneously.
• Ability to work independently with minimum supervision.
• Strong attention to detail and commitment to meeting reporting deadlines.
• Excellent interpersonal and stakeholder management skills.
• High standards of integrity, accountability, and professional ethics
• Preparation and presentation of MIS Reports

Key Responsibilities

• Prepare project budgets, annual budgets, and budget revisions in coordination with Program Teams.
• Monitor grant-wise budgets, expenditures, commitments, and fund utilization
• Prepare donor-wise Utilization Certificates (UCs), Statements of Expenditure (SoE), financial reports, and supporting schedules.
• Coordinate with Statutory Auditors/Internal Auditors for certification of Utilization Certificates and donor financial reports.
• Prepare monthly, quarterly, and annual MIS reports for Management and Head Office.
• Ensure compliance with donor agreements, CSR grant conditions, FCRA guidelines (where applicable), and internal financial policies.
• Monitor project-wise fund balances, burn rates, and budget variances, and provide timely analytical reports.
• Coordinate with Accounts Team for proper accounting, reconciliations, supporting documentation, and ledger scrutiny.
• Assist in statutory audits, donor audits, internal audits, and financial due diligence.
• Maintain grant files, donor documentation, financial records, and audit-ready supporting documents.
• Support preparation of Annual Operating Plans (AOP), financial forecasts, and management presentations.
• Liaise with Program Teams to ensure timely submission of financial information and supporting documents
• Preparation of Income & Expenditure Account, Balance Sheet & Cash flow statement for the each Program/Company, wherever required.
• Train the Program team members on raising awareness and knowledge of Organization Policy/SOPs for smooth adherence of Statutory compliances

Experience:

• Minimum 3 to 5 years of experience in NGO/Development Sector Accounting & Finance function
• Experience in handling CSR-funded and donor-funded projects is mandatory.
• Experience in preparing Utilization Certificates, donor financial reports, grant accounting, and MIS reporting is essential.

Qualifications:

• Qualified CA/ICWA with 3-5 years of experience

OR

• Qualified CA/ICWA-Inter/MBA Finance with 4-5 years of experience